Project Coordinator

fun abounds is seeking an organized and detail-oriented Project Coordinator to manage the full lifecycle of commercial playground projects. In this role, you will be responsible for placing and tracking equipment orders, maintaining project schedules, coordinating with vendors and installation teams, managing warranty claims, and ensuring our sales team has the operational support they need. You will also serve as the primary administrator for the software tools our team relies on daily. If you thrive in a fast-paced environment, enjoy keeping multiple projects on track, and take pride in clean systems and clear communication, we would love to hear from you. Responsibilities Order Management Place equipment, parts, and material orders with manufacturers and suppliers on behalf of the sales and operations teams. Track all open orders, confirm delivery timelines, and proactively follow up on delays to keep installation schedules on track. Manage order entry for orders submitted by outside sales representatives. Run weekly reports in QuickBooks, including Open PO Report, Open Sales Order Report, and Open Estimates Report. Project Scheduling Maintain project timelines and milestones for all active jobs, monitoring progress against target completion dates. Flag projects at risk of falling behind schedule and coordinate with the appropriate team members to resolve delays. Keep project documentation current, including purchase orders, contracts, delivery confirmations, and correspondence. Serve as the primary point of contact for manufacturers, installation vendors, and subcontractors. Coordinate delivery windows, installation dates, and site access requirements to ensure smooth project execution. Build and maintain positive working relationships with vendors and address any concerns or issues as they arise. Work directly with outside sales representatives to provide timely order status updates and support ongoing client communication throughout the project lifecycle. Warranty & Issue Resolution Field warranty claims and post-installation product issues from clients and installers. Work directly with manufacturers to determine warranty coverage, initiate claims, and coordinate replacements or repairs. Track all open warranty cases through to resolution and keep clients informed throughout the process. Serve as a co-administrator for core software platforms including HubSpot (shared with the Marketing Coordinator), QuickBooks, and any other tools used in day-to-day operations. Ensure the team is using systems correctly and consistently, and troubleshoot issues as they arise. Identify opportunities to improve workflows through better use of existing tools. Support onboarding of team members onto internal systems and provide guidance on best practices. Additional Support Occasional field or site visits may be required to support project execution, installations, or client meetings. May provide administrative support for lead management activities as needed. Qualifications Previous experience in project coordination, order management, or operations support; construction or installation industry experience is a plus. Strong organizational skills with the ability to manage multiple active projects simultaneously. Proficiency in Microsoft Office (Word, Excel, Outlook); experience with HubSpot or QuickBooks strongly preferred. Comfortable serving as a system administrator for internal software tools. Clear, professional communication skills for working with vendors, clients, and internal team members. Problem‑solving mindset, particularly for resolving warranty claims and vendor issues quickly. Self-starter who takes ownership of their responsibilities and follows through without needing close supervision. Schedule & Compensation Full-time, In-office position based in Sugar Land, TX. Compensation commensurate with experience. #J-18808-Ljbffr fun abounds