Executive Assistant to President

Reliance is a construction services firm headquartered in Indianapolis, Indiana, with an office in North Carolina. Reliance provides solutions specific to each client’s needs for Commissioning, Test and Balance, Construction Quality Assurance, and Procurement work. Whether our clients are implementing new equipment and processes or evaluating current facility and operational challenges, our trained and certified staff will deliver results to meet the clients’ needs.

As an Executive Assistant at Reliance, you will operate in a growing organization supporting the President as a key business parter to ensure smooth operations. This is a full-time, 1st shift on site position that reports to the President in Indianapolis, IN.

Primary responsibilities of the position include:

• Calendar and Schedule Management: Oversee the President’s calendar, schedule meetings, appointments, and events, and coordinate internal and external engagements to optimize time management.
• Travel Coordination: Arrange all travel logistics, including flights, accommodations, and ground transportation for business trips.
• Meeting Preparation: Prepare materials, presentations, drafts for meetings.
• Communication Management: Screen and prioritize emails, phone calls, and correspondence, acting as a liaison between the President and staff or external parties.
• Operational Support: Assist with office administration, metrics, human resources tasks, staff onboarding, internal logistics, and basic finance processes.
• Confidentiality and Discretion: Handle sensitive information with professionalism and always maintain confidentiality.
• Strategic Assistance: Support the President in project management, organizational planning, and critical business initiatives.
• Support other staff as needed.
• Manage time effectively and prioritize tasks to ensure needs are met.
• Exhibit regular and reliable attendance at work.

 Additional responsibilities of the position include:

• Other duties as assigned by Company Management.
• Complete required company training as assigned.

 Minimum qualifications:

• Education: Bachelor/Associate Degree in related field or Equivalent Experience.
• Experience: Previous experience supporting executives and their teams, operations management, calendaring, domestic travel arrangements, and onboarding personnel.
• Valid Driver’s license.
• Clean MVR.
• Proficiency with Microsoft Office (e.g. Excel, Word, PowerPoint, and Outlook), SharePoint, and Teams.

 The successful candidate possesses:

• Strong organization and interpersonal skills.
• Strong leadership skills.
• Commitment to quality and customer service.
• Ability to clearly and professionally communicate with staff and clients, verbally and in writing.
• Strong level of accuracy and attention to detail.
• Ability to work independently and in a team setting.
• Ability to shift gears, as needed.
• Demonstrated ability to work with others to resolve problems
• Ability to juggle and prioritize multiple priorities.

Working Conditions:

• On site.
• Perform work at desk in office.

 Disclaimer:

• Employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodation will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
• “The Employer retains the right to change or assign other duties to this position.

 The successful candidate will enjoy:

• Competitive compensation
• Paid Time Off
• Paid holidays
• Medical, Dental, Vision, ST & LT Disability, 401K match, Life Insurance, HSA and FSA spending accounts.

 Interested candidates should visit for additional company information.

Reliance is an equal opportunity/affirmative action employer committed to diversifying its workforce. All applications are considered without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, veteran status, genetic information, or based on any individual’s status in any group or class protected by applicable federal, state or local law.