Virtual EA

Overview Executive Assistant role at Confidential Jobs. A prominent Commercial Real Estate company is seeking an Executive Assistant who will support a very senior executive within the company and will need to provide anticipatory service, heavy travel scheduling, make calendar and meeting adjustments quickly and efficiently and provide a high level of communication and prudence on the Executives behalf.

This individual would be described as a forward-thinking problem solver, uses sound judgement and applies logic to daily tasks and challenges.

Responsibilities Manage sensitive matters with a high level of confidentiality and discretion.

Manage all aspects of travel and accommodation.

Oversee personal calendar and requests as needed due to high travel volume.

Cross functional serving as a liaison when needed across the organization; organizes and coordinates executive outreach and external relations efforts and oversees special projects.

Responsible for maintaining the calendar of meetings and events.

Organize complex calendars and schedules, resolving any scheduling issues and seeing potential conflicts and addressing them without prompting.

Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.

Prepare expense reports in accordance with company policies.

Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.

Excellent communication and time management skills; proven ability to meet deadlines.

Ability to function well in a high-paced environment; performs additional duties as assigned by executives.

Assist in preparing and managing presentations and decks.

Be responsive to emails/texts/phone calls, with contact occasionally outside normal business hours.

Use discretion, confidentiality, and good judgment to handle C-Level matters.

Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance.

Complete ad hoc projects as assigned – such as personal events and/or family needs.

Collaborate professionally with other team members.

Desired Competency, Experience and Skills Bachelor's degree required

5+ years of related experience required in working in an executive assistant role supporting C-Level executives.

Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)

Ability to communicate effectively and professionally.

Flexible hours as dictated by the needs of business for projects and meetings.

Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.

Commitment to excellence - perform duties at the highest level possible on a consistent basis.

Excellent communicator - able to interact with people of all levels in a confident, professional manner.

Demonstrate ability and temperament to work with sensitive information.

Team player - have team-oriented experience and approach.

Service focus - dedicated to meeting expectations and by maintaining effective relationships with interested parties.

Ability to think outside of the box with a sense of urgency.

Requirements This is a high visibility role requiring an in office requirement of 5 days a week 9am-530pm with some additional evening and remote weekend support

Job details Seniority level: Not Applicable

Employment type: Full-time

Job function: Administrative

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