Document Controller

Job Description

Job Description

We are looking for a detail-oriented Document Controller to support contract documentation activities for a nonprofit organization in Reseda, California. This Contract position focuses on reviewing agreement files for accuracy, completeness, and proper execution while helping maintain reliable contract records. The ideal candidate brings strong document handling skills, careful attention to detail, and the ability to identify inconsistencies or missing information across a range of legal and administrative documents.

Responsibilities:

• Examine finalized contracts and related records to confirm each file includes the correct signed pages, supporting attachments, and consistent party and date information.

• Compare amendments, exhibits, addenda, and renewal documents against primary agreements to ensure records are complete, current, and properly connected.

• Detect gaps in documentation such as missing files, unsigned agreements, outdated versions, expired terms, or amendments that are not linked to the governing contract.

• Capture essential contract details, including legal entity names, effective dates, terms, renewal timelines, notice periods, expiration dates, and agreement classifications.

• Validate extracted contract information against source documents to maintain accurate and dependable records.

• Identify agreements that may have renewed automatically, expired without replacement, or continued without an active written contract in place.

• Support document organization, scanning, and compilation activities to keep contract files accessible and audit-ready.

• At least 2 years of experience in document control, contract administration support, or a related records management role.
• Demonstrated ability to review documents carefully and recognize discrepancies, omissions, and version control issues.
• Experience working with document scanning, electronic file organization, and compiling records from multiple sources.
• Strong attention to detail with the ability to manage sensitive information accurately and confidentially.
• Ability to extract and verify key data points from contracts and supporting documentation.
• Clear written and verbal communication skills, including the ability to report findings to internal stakeholders.
• Proficiency with standard office and document management tools used to maintain organized contract records.