General Affairs Administrative Assistant

Overview The Administrative Assistant plays a key role in supporting the daily operations of the General Affairs department.Thisposition requiresa high levelof professionalism and discretion in handling confidential and sensitive matters. The ideal candidate is detail-oriented, adept at multitasking, and fluent in both Japanese and English. Responsibilities Manage incoming and outgoing U.S. mail;maintainpostage equipment and supplies. Coordinate courier services (FedEx, UPS, international couriers); prepare documentation andmaintaintracking logs. Monitor lobby access andassistvisitors. Create purchase orders and process invoices for departmental expenses and vendor services. Submit bi-monthly departmental expense reports and business travel reports via Concur. Maintain breakroom inventory and cleanliness, including coffee equipment. Manage office supplies, janitorial items, and PPE inventory. Prepare PPE for plant visitors. Answer anddirect incoming calls; provide company and staff information as needed. Assistwith departmental projects and administrative tasks as directed. Competencies Strong organizational and multitasking abilities. Excellent written and verbal communication skills. Customer service mindset with a professional and composed demeanor. Ability to work independently and collaboratively. High attention to detail and follow-through. Discretion in handling confidential information. Qualifications Required: Proficiencyin Microsoft Office (Word, Excel, PowerPoint, Outlook) Understandingofoffice administration procedures, including document management, order processing, and basic accounting. Preferred: Bachelor’s degreein related field 1-3 years of administrative experience Pay Range USD $22.50 - USD $28.50 /Hr. #J-18808-Ljbffr Nissin Foods (USA) Co., Inc.