Executive Assistant

Job Description

Job Description

Executive Assistant to CEO ~ Trade Association Washington, D.C. area

$115, great benefits, plus bonus, hybrid work schedule

My client is a global trade association seeking an Executive Assistant to the CEO. The Executive Assistant will support the CEO and the executive office at their headquarters just outside Washington, D.C. The Executive Assistant will be responsible for calendar management, travel arrangements, and assistance with event planning. Executive Assistants with travel coordination and board support experience are highly encouraged to apply. Executive Assistant candidates must have experience in heavy calendar management, scheduling, travel arrangement, and serving as a gate keeper to the Executive Office. The ideal Executive Assistant candidate will have BS/BA degree and experience supporting C-Suite leadership in a fast-paced environment. The Executive Assistant will be responsible for the following duties: 

Responsibilities:

• Manage the executive’s complex calendar, coordinate appointments, and ensure daily schedules align with shifting priorities.

• Arrange domestic and international travel, build comprehensive itineraries, and prepare supporting materials before each trip or meeting.

• Serve as a primary point of contact for the executive office, handling communications effectively and directing inquiries appropriately.

• Provide administrative support for board of directors and committee activities, including meeting logistics, preparation of materials, and coordination of related details.

• Maintain confidentiality while handling sensitive information, special assignments, and matters involving senior leadership.

• Prepare, submit, and monitor expense reports and related documentation for the executive office.

• Assist with event planning and provide research support for strategic projects and leadership initiatives.

All interested candidates in this Executive Assistant role and other fulltime opportunities across the Washington D.C. area please send your resume to Justin Decker via LinkedIn. 

• At least 3 years of experience supporting C-suite or senior executive leadership.

• Bachelor’s degree from an accredited four-year college or university.

• Demonstrated success managing high-volume calendars, scheduling requests, and executive travel arrangements.

• Strong proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.

• Excellent written and verbal communication skills with a detail-oriented and effective approach.

• Ability to manage confidential information with discretion and sound judgment.

• Consistent employment history and the ability to thrive in a fast-moving work environment.

All interested candidates in this Executive Assistant role and other fulltime opportunities across the Washington D.C. area please send your resume to Justin Decker via LinkedIn.