Executive Assistant
HUGONET LLC
Job Locations : US-VA-Arlington Clearance Requirement : Active Secret security clearance. Must be a U.S. citizen. Job Type : Full-Time Salaried Overview We’re looking for an Executive Assistant to join our customer’s team of talented consultants providing professional services to the Office of the Secretary of Defense (OSD). This role will also support our customer’s corporate office in Arlington, VA. Responsibilities The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign additional duties and responsibilities to this job at any time due to reasonable accommodation or other reasons. Manage daily Front Office activities and maintain a professional work environment by knowing and following Senior Executive Service (SES) protocols. Plan and schedule meetings, receive visitors, and interact with the public through a customer-service, detail-focused, adaptive, and proactive approach in a fast-paced and publicly visible DoD organization. Independently and proactively transmit information, obtain and assemble data, prepare and review presentations, communicate inside and outside of the directorate, and deconflict calendar and event scheduling. Integrate support activities to ensure leadership is prepared for meetings and engagements on a routine basis and in a timely manner. Process incoming requests and communications requirements to appropriately triage, address, and record internal and external correspondence. Directly manage, maintain, and synchronize complex calendars and schedules of executive personnel. Proactively manage executive calendars with attention to accuracy, detail, and allocation of time to promote productivity. Recognize the need to resolve conflicts, orchestrate change, and reprioritize as appropriate. Author, review, and edit drafts of notes, internal memoranda, and official correspondence. Track and maintain visibility on taskers and open actions based on inputs and guidance from senior staff in the office. Answer and maintain telephonic communications, to include taking messages and referring calls to the appropriate individual or office within the organization. Interface with the public and guests visiting the organization. Greet and escort high-level officials. Ensure Front Office is presentable for senior defense officials. Remedy facility concerns and maintain adequate stockage of office supplies. Support the office’s security administration through facilitating security clearances and visit requests for personnel and visitors. Maintain electronic copies, and paper copies as directed by the Government, of all office documents such as letters, memoranda, reports, and briefings. Assist government personnel with official travel and logistical arrangements to accomplish mission requirements using the Defense Travel System (DTS) in compliance with the Joint Travel Regulations (JTR). Process incoming correspondence, including email and facsimile, to route communication to the appropriate individual in the office for response and action. Collaborate with team members to stay up-to-date on office activities and taskings. Support Nakupuna Companies with a variety of administrative and operational taskings, including but not limited to event planning, calendaring, assisting with expense reports and logistics, note taking, and other office activities. Qualifications Education and Qualifications: Three (3) years of similar size and scope senior executive-level management and administrative experience. Ability to collaborate and deliver all services required by the contract in a high ops-tempo environment, coordinating between multidisciplined functions of internal and external organizations. DoD experience is preferred with OSD experience highly desirable. A Bachelor’s degreefrom an accredited university is desirable. Clearance Requirement: This position requires an active Secret security clearance. Must be a U.S. citizen. Physical Requirements: In addition to the skills and qualifications mentioned above, candidates must, at a minimum, be able to meet the following physical requirements. Ability to lift up to 25 pounds Ability to use stairs without assistance Ability to perform repetitive motions with the hands, wrists, and fingers Ability to engage in and follow audible communications in emergency situations Ability to sit for prolonged periods at a desk and working on a computer Ability to stand, sit, walk, lift, carry, reach, kneel, crouch, bend and climb a step stool/ladder #J-18808-Ljbffr
$80k - $120k
...Schwartz Brothers Restaurants is seeking an Executive Assistant to support our CEO and join our corporate office team. Come be part of a collaborative organization with a strong culture of commitment, longevity, and excellence! This is a highly visible and trusted role...SuggestedWork at officeShift work$20.51 - $37.18 per hour
...covista.com and follow us on LinkedIn , Instagram and YouTube . Job Description Opportunity at a Glance This Executive Assistant opportunity is ideal for a highly organized, proactive, and seasoned professional who thrives in a fast-paced environment and...SuggestedFull timeWork at officeShift work- ...This DC nonprofit is seeking an Executive Assistant/Receptionist to anchor the front office and keep a busy leadership team running smoothly. The ideal match is a well-versed executive support professional who’s just as comfortable managing a packed calendar as they are...SuggestedWork at officeShift work
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- ...leadership, and new ventures—creating the need for a trusted assistant who can bring order, continuity, and calm across both professional... ...priorities. The Opportunity This is a highly personal Executive / Personal Assistant role supporting the CEO directly. You will...SuggestedFull timeWork at officeRemote workMonday to FridayFlexible hours3 days per week
$47k - $62k
...sectors. Helping our clients, our teams, and our communities create positive change is our mission, our purpose—our “why.” The Executive Assistant to the Chief External Affairs Officer provides administrative, clerical, and task management support to the federal contract...Full timeContract workTemporary workWork at officeRemote work$68k - $75k
...briefs, working with vendors, and managing work flow. Qualifications 2-4 years of experience supporting an executive through prior work as an Executive Assistant or Scheduler Strong writing and research skills with thorough knowledge of AP Style. Excellent organizational...Work at office$90k - $95k
...your skills and experience — talk with your recruiter to learn more. Base pay range $90,000.00/yr - $95,000.00/yr Job Title: Executive Assistant to CEO Location: Arlington, VA (Onsite, 5 days/week) Pay: $90,000 – $95,000/year About Our Client: Our client is a growing real...Permanent employmentFull timeCasual workWork at officeLocal areaRemote workWorldwideMonday to Friday- ...issues. SPA provides critical decision support to enabling and executing a strategy of technological superiority and enabling the... ...superiority in the future. SPA has an immediate need for an Executive Assistant/Program Analyst to provide onsite support in Arlington, VA....Immediate startRemote work
$36.92 - $55.28 per hour
...with additional in-office presence as needed based on business needs. Overview: Inovalon is seeking a very highly qualified Executive Assistant to support senior members of our executive leadership team. The ideal professional will be able to perform specialized and/or...Work experience placementH1bWork at office2 days per week- ...leaders connected anytime, anywhere. Within Portfolio Acquisition Executive Command, Control, Communications and Enterprise is shaping the... ...for this position will serve as a key advisor and Executive Assistant to senior leadership, managing complex projects, priorities,...
- ...Executive Assistant - Remote Location: Washington D.C., District of Columbia, United States. Job Description Overview This position provides administrative/clerical support for Group, Senior & Executive leadership and is also responsible for all Office Services...Work at officeRemote work
- Here is what we offer: - ***Health & Wellness:*** Comprehensive medical, dental, and vision insurance, plus mental health support- ***Additional Perks:*** Wellness programs, commuter benefits, and a vibrant company culture· Performs other related duties as assigned in ...Contract workWork at office
$32.69 - $52.88 per hour
...supporting the firm’s continued development and growth. Come be a part of our fun, friendly, flexible, dynamic, diverse, high-performance, execution-oriented, pro-employee workplace! Your Impact Support up to 8 Partners. Assertively manage and coordinate Outlook calendars....Hourly payWork at officeLocal areaFlexible hours$115k - $140k
...in cybersecurity, information and operational technology, electronic security surveillance, and support services. Summary The Executive Assistant will provide the Bureau of Western Hemisphere Affairs (WHA) with executive administrative support to the Front Office and...Contract workFor contractorsWork experience placementWork at officeImmediate startOverseasFlexible hours$55 - $70 per hour
...Job#: 3040612 Job Description: Position Summary The Administrative Assistant Specialist provides advanced administrative support to executive-level leaders within the Federal business. This role requires a high degree of professionalism, discretion, and independent...Hourly payContract workWork at officeShift work$70k - $85k
...for each employee and up to two dependents, access to an Employee Assistance Program (EAP), and professional development and career advancement opportunities. Position Details Position Title: Executive Assistant to the President & CEO Position Level: Assistant Job Type...Full timeTemporary workWork at officeLocal areaRemote workFlexible hours$80k - $92k
...Join to apply for the Executive Assistant role at Insured Retirement Institute (IRI) Join to apply for the Executive Assistant role at Insured Retirement Institute (IRI) Insured Retirement Institute (IRI) provided pay range This range is provided by Insured...Full timeTemporary workSummer workFreelanceWork at officeRemote workFlexible hours$65k - $95k
...Location: Washington, D.C. (in-person) Compensation: $65,000-$95,000 Reports to: Executive Director I. Position Summary The Executive Assistant works directly with the Executive Director to protect and optimize his time and to keep the leadership team of AIPI and AIPN...Relocation- ...systems, products and solutions to customers worldwide and value diverse experiences that drive innovation. Category: CMA - Executive Assistant Location: Washington, DC, United States of America Citizenship Required: United States Citizenship Clearance Type: Background...Remote workWorldwideShift workDay shift
- ...JOB SUMMARY The Executive Assistant performs high-level administrative, clerical, logistical, and travel support functions for the CEO. By effectively maximizing the CEO's time, managing information and communications, and implementing successful systems, the incumbent...Work at office
- ...Executive Assistant Executive Assistant requires an active Secret clearance to be considered. There are three positions. The Executive Assistant will assist with CBP's administrative tasks. Compensation & Benefits Pay commensurate with experience. Full‑time benefits include...Full timeFor contractorsWork at office
$77.6k - $104.61k
...the highest standards of ethical and professional conduct, join us. Position Summary The PCAOB has a full-time position for an Executive Assistant at its Washington, DC headquarters in support of a Board Member and/or the Chairman and their staff. The Executive Assistant...Full timeWork at officeImmediate start$88k - $92.5k
...Overview Nakupuna Solutions seeks an Executive Assistant to join a team working under The Bureau for Global Health Security and Diplomacy (GHSD). GHSD is responsible for implementing the U.S. President's Emergency Plan for AIDS Relief (PEPFAR), a government initiative...Contract workWork experience placementWork at office$42.31 per hour
...Tuvli, an Akima company, is hiring for a Executive Assistant to support our DoS client located in Washington, DC. Responsibilities Assist in editing/preparing responses to DSS Taskers. Research assigned topics and prepares special reports and findings. Screen/distribute...For contractorsRemote work- ...expense reviews Coordinate meetings, travel arrangements, and event registrations Serve as a direct point of contact for top-level executives internally and externally Requirements High School Diploma or equivalent 2 years of office experience Strong organizational and...Work at office
- ...The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help...Work at office
- ...Mission of the U.S. International Development Finance Corporation (DFC) Atlas Advisors, LLC (ATLAS) is seeking experienced Executive Assistants to provide executive level administrative support to senior leadership at the U.S. International Development Finance Corporation...Contract workTemporary workFor contractorsWork at officeFlexible hours
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- ...peers, and a playbook for applying proven principles to transform lives and society. We’re looking for a thoughtful, proactive Executive Assistant to support a senior leader operating at the center of high‑impact, cross‑functional work. A portion of this leader’s work...Immediate startFlexible hours
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