Processing Archivist PA9504

We are seeking a detail-oriented organized and analytical Processing Archivist to manage organize preserve and provide access to historical records documents photographs digital files and other archival materials. The successful candidate will be responsible for evaluating archival collections arranging and describing materials maintaining accurate inventories and ensuring that records are preserved according to established archival standards and organizational policies.

The Processing Archivist will collaborate with internal departments researchers records management teams and other stakeholders to support efficient information retrieval historical research institutional memory and long-term preservation. The ideal candidate possesses strong research documentation classification and information management skills along with a commitment to accuracy confidentiality and archival best practices.

Key Responsibilities

• Process Archival Collections: Review organize arrange and describe archival collections in accordance with established procedures and archival standards.
• Inventory and Classification: Create and maintain inventories collection registers finding aids indexes and catalog records to support efficient retrieval.
• Preservation and Conservation: Identify materials requiring special handling and implement appropriate preservation procedures to minimize deterioration or loss.
• Digital Records Management: Organize classify digitize and maintain electronic records scanned documents photographs and other digital archival assets.
• Metadata and Documentation: Develop accurate descriptive metadata collection summaries and reference documentation to improve searchability and accessibility.
• Quality Control: Verify the completeness accuracy consistency and proper labeling of archival materials and associated records.
• Research Support: Assist researchers employees and authorized stakeholders in locating and accessing relevant historical and administrative information.
• Confidentiality and Compliance: Follow records retention policies privacy requirements access restrictions copyright rules and applicable information governance standards.
• Database Maintenance: Update archival databases electronic catalogues document management systems and tracking spreadsheets.
• Workflow Improvement: Identify opportunities to improve archival processing procedures digitization workflows storage practices and retrieval efficiency.
• Reporting: Prepare processing reports project updates collection statistics and documentation of completed archival work.
• Cross-Functional Collaboration: Work with records managers IT personnel librarians historians and departmental teams to support organizational information management goals.

Required Qualifications

• Bachelors degree in Library Science Archival Studies History Information Management Records Management or a related field.
• Previous experience in archival processing document management records administration library services or a related discipline is preferred.
• Strong organizational skills and exceptional attention to detail.
• Ability to classify describe index and maintain physical and digital records accurately.
• Familiarity with archival standards metadata practices records retention procedures and preservation principles.
• Proficiency with Microsoft Office applications spreadsheets databases and electronic document management systems.
• Strong written communication research analytical and problem-solving abilities.
• Ability to manage multiple assignments meet deadlines and maintain consistent documentation.
• Demonstrated commitment to confidentiality data integrity and responsible information handling.

Preferred Skills

• Masters degree in Library and Information Science (MLIS) Archival Studies or a related field.
• Experience with archival management systems digital repositories cataloguing platforms or content management systems.
• Knowledge of digitization equipment optical character recognition (OCR) file-format preservation and digital asset management.
• Familiarity with descriptive standards such as DACS EAD Dublin Core or other relevant metadata frameworks.
• Experience handling historical documents photographs manuscripts audiovisual records or institutional archives.
• Understanding of digital preservation practices access controls and records lifecycle management.

Key Performance Indicators (KPIs)

Performance may be evaluated using the following measures:

• Accuracy and completeness of processed archival collections.
• Timeliness of collection processing and project completion.
• Quality and consistency of cataloguing metadata and finding aids.
• Compliance with preservation confidentiality and records management policies.
• Efficiency of document retrieval and archival database maintenance.
• Progress toward digitization and archival preservation targets.
• Quality of reporting and stakeholder support.

Compensation and Benefits

Compensation will be determined by the organizations budget location experience requirements and the candidates qualifications. Depending on employment eligibility and organizational policy the position may include:

• Competitive salary.
• Health dental and vision insurance.
• Retirement savings plan.
• Paid time off and holidays.
• Professional development and continuing education opportunities.
• Remote-work or flexible scheduling options where applicable.

Work Environment

The Processing Archivist may work with both physical and digital collections in an office archive library records center or digital information management environment. The role requires sustained attention to detail careful handling of archival materials accurate data entry and adherence to established preservation and security procedures.

Equal Opportunity Statement: The organization is committed to providing equal employment opportunities to qualified applicants and employees in accordance with applicable laws.