Confidential Secretary to the Superintendent of Schools
Middlesex Borough School District
Confidential Secretary to the Superintendent of Schools
Middlesex Public Schools
Job Description
Job Title: Administrative Secretary
Qualifications:
- High school diploma or equivalent training
- Minimum experience as determined by the Superintendent
- Experience using Microsoft Suite
- Knowledge of automated office equipment and efficient office procedures
- Good telephone skills and ability to communicate (orally and in written form) effectively
- Required criminal history check and proof of U.S. citizenship or resident alien status
Reports to: Superintendent/Secretary to Superintendent
Job Goal: Work collaboratively with the superintendent's secretary on a daily basis to maintain efficient operation of the superintendent's office.
Performance Responsibilities
1. Perform secretarial duties and administrative assistant duties related to the Superintendent's office; performance of all duties of the Secretary to the Superintendent during his/her absence.
2. Prepare monthly enrollment statistics.
3. To work with Human Resources to prepare job postings internally and for newspaper, as directed by the Superintendent.
4. Work with Elementary Principals to coordinate announcement of kindergarten registration between schools; local day care centers; place ads in newspapers; maintain special request file.
5. Prepare district school calendar and inform police department of changes during the year.
7. Order annual forms, reproduce and distribute district forms to schools.
8. Maintain Superintendent's membership in various organizations, prepare purchase orders and handle Superintendent's reimbursement accounts.
9. Coordinate Superintendent's Office yearly general supply order.
10. Sort and distribute all central office mail.
11. Prepare Policy Committee Agendas maintaining current ByLaws, Policies, Regulations for Board approval; keeping accurate updates on the district website
12. Oversee the "Elks Youth Week" program; sending letters to administrators for the selection of students; letters to participants and their counterpart administrator; organize transportation for the luncheon; thank you letters to all involved.
13. Handle work load efficiently and meet all work deadlines.
14. Work additional hours beyond the normal work day when requested by Administration and/or to ensure that all job responsibilities/deadlines are met.
15. Any other duties as may be assigned by the Superintendent or the Superintendent's secretary.
Terms of Employment: 12 Months Salary commensurate with job experience.
Evaluation: Performance of this job will be evaluated in accordance with provisions of the board's policy on evaluation of non-certified staff.
Approved by: Board of Education Date: November 28, 2005
Revised: October 11, 2021
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