Human Resources Coordinator

Arlington, Virginia, US $54k – $70k Posted 7 weeks ago Role Overview The Nature Conversancy is hiring a mid-level Human Resources Coordinator. This is a full‑time role in Arlington. The posted range is $54k to $70k. Full responsibilities, required qualifications, and the apply link are listed in the description below. Job Description The North America Regional Office Human Resources Coordinator provides administrative support in one or more of the following human resource functions: employee relations, compensation, talent management, benefits, payroll, staff development, recruitment, organization development, and training. The Human Resources Administrator III is responsible for supporting or managing human resource programs, procedures, and plans, and will aid all levels of personnel on various HR‑related issues. May also provide subject matter expertise to members of the HR Team. Responsibilities & Scope Responsible for maintaining and handling highly sensitive employee data. Coordinates efforts of special project activities within assigned functions. Responsible for maintaining accurate personnel files. Prepares new hire materials and facilitates new hire orientation. Ensures candidates follow appropriate onboarding and offboarding process and the associated steps are completed in Workday. Processes personnel changes or information into the HR system. Assists employees by responding to initial queries or escalating/directing questions to the appropriate contact. Ensures proper documentation and processes are followed according to TNC’s guidelines, SOPs and Policies. Manages calendars, schedules meetings, and coordinates travel arrangements. Handles phone calls, emails, and inquiries, directing them to the appropriate parties. Prepares and organizes materials for meetings and presentations. Conducts research as needed and prepares background materials for executive meetings. Administratively supports project planning by scheduling meetings, organizing materials, and contributing to project plans. Coordinates cross‑functional efforts to align resources, clarify responsibilities, and ensure effective execution of project activities. Tracks project progress by monitoring tasks, identifying risks or delays, and escalating issues that may affect scope, schedule, or quality. Pacific Division Recruiting Coordination (25%) Supports the Division Recruiter during the recruitment process by coordinating and scheduling meetings or interviews; manages multiple calendars and inboxes. Schedules or launches meetings in Zoom or other platforms across multiple time zones. May handle interview preparation and logistics. What You’ll Bring Associate’s degree, HR professional certification or 4 years HR‑related experience, or equivalent combination. Experience maintaining files, processing paperwork, data entry or related. Experience responding to employee or customer inquiries. Experience working with MS Office software and database software. Desired Qualifications Solid knowledge of word processing, database management, and spreadsheet software, with ability to construct and produce reports as well as analyzing metrics, trends, and data. Working with applicant tracking system or database software; Workday experience a plus. Basic understanding of fundamental HR concepts, processes, and services. Strong organizational skills and attention to detail. Experience communicating and developing relationships with a broad range of audiences. Experience working with applicant tracking system or database software. Experience working well under pressure and under tight deadlines. Experience managing a basic HR process and/or short‑term project. Eligibility and Preferences The Human Resource Coordinator role is open to U.S.-based candidates, with a strong preference for individuals who are able to support partners in multiple time zones including Eastern and Pacific time zones. Job Scope Disclaimer This description is not designed to be a complete list of all duties and responsibilities required for this job. Salary Information The starting pay range for a candidate selected for this position is generally within the range of $54,000 - $70,000. This range only applies to candidates whose country of employment is the USA. Where a successful candidate’s actual pay will fall within this range will be based on a variety of factors, including, for example, the candidate's location, qualifications, specific skills, and experience. Please note countries outside the USA would have a different pay range in the local currency based on the local labor market, and not tied to USA pay or ranges. Your geographic location will be confirmed during the recruitment. Benefits TNC offers a competitive, comprehensive benefits package including health care benefits, flexible spending accounts, a 401(k) plan with an 8% employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work well‑being benefits. Learn more about our Benefits and Perks here. We’re proud to offer a flexible work environment that supports the health and well‑being of the people we employ. Recruiting Process Our recruiting process includes a rolling interview process to ensure we engage applicants in a timely manner. This means we may review applications in the order in which they are received. Once a strong candidate pool is identified, the role will be unposted. The timeline may vary depending on the expressed interest in the role, so we highly encourage candidates to apply as soon as possible. Employees must submit their application by logging into Workday and applying via the Jobs Hub. Equal Opportunity The Nature Conservancy is an Equal Opportunity Employer. Our commitment to equal employment opportunity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of all backgrounds, beliefs, and culture. Recruiting and mentoring staff to create an inclusive organization is a priority, and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law. The successful applicant must meet the requirements of The Nature Conservancy's background screening process. TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. 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