HR - Payroll Coordinator

HR Payroll CoordinatorEstablished in 1996 and rebranded to Scout in 2024, we built our foundation on planning meetings for numerous organizations within the life sciences sector (Scout Meetings). In response to emerging industry needs, we expanded our services to include Scout Clinical, one of the top providers of clinical trial patient reimbursements and travel. Scout is recognized as a leader in our field for innovation in service, attention to detail, our stellar team members, and making the complex easier. If this interests you, we'd love to have you join our rapidly growing team!We are seeking a detail-oriented, motivated, and skilled HR Payroll Coordinator to join our growing team in our North Dallas office. In this role, you'll support our global workforce through payroll processing, benefits administration, employee support, and a variety of HR initiatives. This is an exciting opportunity for a proactive professional who enjoys making a meaningful impact on the employee experience while contributing to the success of a dynamic organization.Responsibilities of this position include but are not limited to:Timely and accurate processing of semi-monthly payroll and processing special payrolls as neededReview EOR and other international payrolls for accuracyTrack and review payroll-related items, including changes to compensation, benefit changes, other deductions, bonuses, and commissions, etc.Research and resolve payroll issues that may ariseEnsure receipt and storage of proper approvals and backup documentationSupport with all state and tax related activitiesMaintain physical and digital files for employee documents, benefits, etc.Process checklists for new hires, salary and status changes, and terminationsAnswer employee questions related to recruiting, onboarding, and benefitsCreate specialized reports utilizing ADP Workforce NowReconcile and process monthly invoicesProvide support for recruiting efforts by posting jobs in ATS, performing initial phone screens, running background and reference checksGenerating internal documents such as job transition letters, salary/title changes, termination letters, etc.Suggest process improvements and opportunities for automationSpecial projects and assisting with other HR duties as assignedComplete all required initial and ongoing training within a reasonable or provided timeframeThe ideal candidate will have the following experience, skills, and knowledge:3+ years' payroll experience2+ years' relevant experience in Human Resources2+ years HRIS | HCM experience (experience in ADP Workforce Now a plus)2+ years with Multi-State HR experienceGlobal HR experience would be a bonus!SHRM or PHR Certification would be a plusCPP or similar payroll experience would be a plusThe ideal candidate will have the following competencies and qualities:Strong analytical skills and basic understanding of accounting principlesAbility to handle highly confidential information with the utmost care and discretionOrganized, detail-oriented, sensitive to deadlines, flexible with changing prioritiesExcellent computer and MS Office Suite skills, particularly in Word and ExcelFamiliarity with Applicant Tracking Systems (ATS) – preferably JazzHRProfessional demeanor, friendly and approachableCollaborative team player, fostering positive relationships with colleagues and clientsExcellent verbal and written communication skillsScout offers a competitive compensation and benefits package designed to support your health, work-life balance, and growth. Benefits include medical, dental, and vision coverage with company HSA contributions; immediate eligibility to participate in our 401(k) plan with a company match after one year; paid time off that starts at 20 days per year; paid parental and maternity leave; basic life and AD&D insurance; an Employee Assistance Program with mental health, legal, financial, and work/life resources; professional development reimbursement; paid volunteer time; and more.WE ARE AN EQUAL OPPORTUNITY EMPLOYER