Payroll & Benefits Specialist

Job Description

Job Description

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Job Title:

Payroll & Benefits Specialist (Part-Time Hourly)

Department:

Human Resources

Position Type:

Part-time/Hourly

Reports To:

Business Administrator

Location:

Remote – in state

Principal Function:

The Payroll & Benefits Specialist serves as a vital member of the Operations team, ensuring accuracy, compliance, and care in all aspects of payroll and employee benefits administration. This role combines technical expertise with a heart for service, providing confidential, timely, and compassionate support to our staff while stewarding church resources with excellence.

Job Description

RESPONSIBILITIES

Payroll Administration

• Prepare and process semi-monthly payroll for all church employees, ensuring accuracy, compliance, and timeliness.
• Maintain payroll records, deductions, and adjustments in ADP (or current payroll system).
• Ensure compliance with federal, state, and local wage/hour laws, including Department of Labor (FLSA) guidelines.
• Provide payroll reports and analysis as needed for Finance and HR leadership.

Benefits Administration

• Serve as primary contact for benefits programs (medical, dental, vision, retirement, life insurance, disability, etc.).​
• Assist employees with enrollment, changes, and questions regarding benefits.
• Partner with vendors (e.g., Guidestone, insurance carriers) to resolve issues and ensure accurate benefit records.
• Oversee annual open enrollment, coordinating communication and system updates.
• Track eligibility, coverage, and changes for new hires, terminations, and life events.

Compliance & Reporting

• Ensure accuracy in tax filings, W-2s, 1095-Cs, and other payroll/benefit compliance documents.
• Maintain up-to-date knowledge of employment, payroll, and benefits regulations.
• Support HR and Finance audits, providing payroll/benefit documentation as requested.

Employee Service & Communication

• Provide prompt, confidential, and clear support to staff regarding pay, benefits, and leave policies.
• Communicate benefit options and payroll processes in ways that are clear, compassionate, and aligned with PCBC values.
• Assist with onboarding new employees and exiting staff transitions regarding benefits and payroll.

QUALIFICATIONS & ROLE REQUIREMENTS

• Bachelor’s degree in Accounting, Human Resources, or related field preferred.
• 3+ years of payroll and benefits experience, preferably in a nonprofit or church environment.
• Strong knowledge of payroll systems (ADP preferred) and benefits administration.
• Demonstrated understanding of compliance requirements (FLSA, ACA, HIPAA, ERISA, etc.).
• High attention to detail, accuracy, and confidentiality.
• Excellent communication and interpersonal skills, with a heart for ministry service.
• Ability to manage multiple priorities with professionalism and grace.

SPIRITUAL REQUIREMENTS

• Be a believer in Jesus Christ and committed to a lifestyle of following and knowing Him.
• Be a worshiper of the Living God, determined to worship Him in spirit and truth.
• Be actively involved in ongoing discipleship for spiritual growth and encourage others to do the same.
• Be committed to the mission of the church to help people follow Jesus and take the gospel to all the earth.
• Uphold integrity and honor in all aspects of life, both within and outside the church.
• Strive for excellence in all tasks, contributing to the church’s mission and values.