Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to support daily operations in our corporate management office in Metairie, Louisiana. This contract-to-permanent opportunity is ideal for someone who enjoys creating an organized, welcoming environment while balancing front-office responsibilities with administrative support. The right candidate will be confident communicating with clients, tenants, vendors, and internal leadership, and will bring strong technical skills across Microsoft Office and Teams. This position starts immediately and offers the chance to grow into a long-term role with a collaborative team.

Responsibilities:
• Welcome visitors, tenants, clients, and vendors while ensuring a courteous and welcoming front-office experience.
• Manage incoming phone calls, direct inquiries appropriately, and provide timely assistance to callers.
• Build and maintain positive day-to-day interactions with customers and external partners.
• Organize digital and physical records, prepare spreadsheets and reports, and keep administrative documentation accurate and up to date.
• Compile and submit replacement reserve requests for multiple properties with careful attention to deadlines and supporting details.
• Enter and process invoices through online property management systems while maintaining accurate records.
• Perform general office support tasks such as scanning files, handling computer-based administrative work, and sorting and distributing incoming mail.
• Provide administrative assistance to management and the Vice President of the Multi-Family department on special projects and ongoing initiatives.