Executive Assistant

Job Description

Job Description

Executive Assistant with Administrative & HR Responsibilities

Introduction

Welcome to Thind Management, a family-owned management company where we strive to provide exceptional service and unforgettable experiences to our guests at our properties. With a passion for hospitality and a commitment to teach, we at Thind Management strive to share our knowledge with team members to reach new heights. We live and breathe Thind’s motto “We’ll Take It from Here”. Our team of experienced leaders are dedicated to delivering the highest standards of training, providing tools, and ensuring professional growth of our team members.

Job Summary

We are looking for an experienced Executive Assistant who will also play a pivotal role in supporting administrative functions and assisting the HR department. The ideal candidate will be a proactive multitasker with exceptional organizational skills, attention to detail, and the ability to manage various tasks with efficiency and discretion.

Core Job Responsibilities & Duties

1. ­­­­­­­ Executive Support:
   • Provide comprehensive administrative support to the executive team, including calendar management, travel arrangements, and meeting coordination.
   • Handle sensitive information with confidentiality and professionalism.
   • Prepare reports, presentations, and correspondence for internal and external communications.
   • Assist in managing and prioritizing incoming requests and emails.
2. Admi nistrative Duties:
   • Oversee office operations, including maintaining supplies, managing vendors, and handling facilities-related tasks.
   • Streamline administrative processes and implement improvements to increase efficiency.
   • Collaborate with different departments to facilitate cross-functional communication and projects.
3. Human Resources Support:
   • Assist in recruitment efforts by scheduling interviews, conducting initial screenings, and maintaining candidate databases.
   • Coordinate onboarding activities for new hires, including paperwork, orientations, and training schedules.
   • Support HR initiatives such as employee engagement programs, performance evaluations, and benefits administration.
   • Maintain accurate and updated employee records and assist in HR-related compliance tasks.
4. Project Coordination:
   • Support special projects or initiatives as assigned, providing administrative and logistical assistance.
   • Collaborate with team members to ensure project deadlines and objectives are met.

Qualification Standards & Company Requirements

• High school diploma or equivalent (required); bachelor’s degree in Hospitality Management or a related field (preferred)
• Proven experience (3 years) as an executive assistant, administrative assistant, or in a similar role.
• Strong organizational and time-management skills with the ability to prioritize tasks.
• Excellent communication skills, both written and verbal.
• Proficient in MS Office Suite and other relevant software.
• Understanding of HR functions and basic knowledge of employment laws and regulations is a plus.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Detail-oriented with strong organizational and multitasking skills
• Ability to work under pressure and adapt to changing situations
• Proficient in hotel management systems, property management systems, and relevant software
• Proficient in Microsoft Office and hotel & restaurant software(s)
• Must have a flexible work schedule

*Please note that specific job requirements and responsibilities may vary depending on the company’s policies, size, and other factors*

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