Executive Assistant

Executive Assistant

We are seeking a highly organized and experienced Executive Assistant to provide comprehensive administrative support to our President. The ideal candidate will be a proactive, detail-oriented professional capable of managing a wide range of responsibilities, ensuring seamless operations, and contributing to the overall efficiency of the executive office.

Responsibilities:

• Calendar Management: Coordinate and manage the President's schedule, including appointments, meetings, and travel arrangements. Prioritize and communicate schedule changes promptly.
• Communication: Act as a primary point of contact between the President and internal/external stakeholders. Draft and edit correspondence, emails, and other communications on behalf of the President.
• Meeting Coordination: Plan, organize, and facilitate meetings, ensuring all necessary materials and information are prepared in advance. Record meeting minutes and follow up on action items.
• Travel Arrangements: Coordinate domestic and international travel logistics for the President, including flights, accommodations, and itineraries.
• Document Management: Maintain and organize confidential files, documents, and records. Prepare and edit reports, presentations, and other business documents.
• Relationship Management: Cultivate and maintain positive relationships with key internal and external stakeholders. Represent the President professionally in interactions with clients, partners, and employees.
• Special Projects: Undertake special projects and assignments as directed by the President, demonstrating adaptability and problem-solving skills.

Qualifications:

• Proven experience as an Executive Assistant or similar role supporting C-level executives.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• Discretion and confidentiality in handling sensitive information.
• Local to New Braunfels, Texas
• Be able to provide Meyers-Briggs score for personality match