Part-Time Building Secretary (3087)

Building Secretary

This position is PART TIME, 5.75 hours a day, 5 days a week, & 200 days per year (typically 10 days before school starts (August 1) until 10 days after school ends (Mid-June). $17.00/hr

Position Objective: The Building Secretary provides assistance in the daily operations of the school by supporting the work of the principal and serving as a point of contact for students, staff, and the public.

Essential Functions:

• Greets all visitors with courtesy, making sure that security procedures are consistently followed
• Answers the telephone in a professional courteous manner
• Communicates effectively with teachers, staff, parents, and community members
• Keeps the principal informed of all important calls, visitors, messages and other events pertaining to the function of our school
• Tracks daily, monthly, yearly attendance through PowerSchool
• Assists with employee absence creation and substitute placements through AESOP program
• Creates reports as specified by the building principal
• Manages the master building calendar
• Ensures needed supplies are available and office equipment is in working order
• Maintains and updates all student records as required
• Manages student registration process
• Maintains strict confidentiality of all office, school, and personnel information
• Handles all minor accidents and illnesses that come to the office in an efficient and professional manner in accordance with school policies
• Dispenses medication to students in accordance with school policies
• Presents a positive image to the office and the building as a whole
• Assists with approval and management of time clocks
• Provides time clock assistance to staff
• Assists with management of student activities accounts by placing orders, tracking the receipt of orders placed, and utilizing the purchase order system
• Completes all state reports (SIS, IEP, ELL, etc.)

Additional Functions:

• Other duties as assigned

Qualifications:

• High School Diploma or GED

Competencies:

• Excellent organizational skills with strong attention to detail
• Proficient in typing, filing, copying and other clerical functions
• Proficient in standard office software applications, including Microsoft Word, internet usage, email usage, Microsoft Excel
• Excellent interpersonal communication skills. Able to communicate effectively with staff at all levels, students, parents, and the general public
• Ability to interact with children in a positive and nurturing manner
• Ability to multi-task while maintaining a calm and professional demeanor
• Ability to read, write and speak the English language
• Ability to assess and anticipate clerical tasks needed
• Understanding of school, district, and state rules and regulations regarding school operations

Working conditions:

• Mental Demands: calculating, comparing, evaluation, interpreting, organizing, consulting, analyzing, planning, documenting, specifying, coordinating, implementing, and presenting
• Physical Demands: bending, stooping, kneeling, twisting, reaching, sitting for prolonged periods of time, standing, walking, lifting, finger dexterity, grasping, repetitive motions, talking, hearing and visual acuity
• Environmental Conditions: The work is performed primarily indoors; however, outside work is required on occasion. Travel between buildings may be a requirement

Dunlap Community Unit School District #323