Accounting Supervisor

Accounting Supervisor

Qualifications:

• Bachelor's degree in accounting or related field, and related work experience
• At least two years accounting experience
• Knowledge of governmental accounting, budgeting, procurement, and financial reporting, and financialaccounting systems
• Knowledge of state and federal purchasing regulations
• Ability to create and maintain extensive amounts of data and/or documentation in a highly organized manner and develop appropriate report formats
• Ability to analyze, interpret and use data in decision-making
• Ability to perform accurate mathematical computations
• Ability to plan, organize, set priorities, and work independently
• Ability to use considerable independent judgment
• Ability to work under time constraints and deadlines, and shift when priorities change
• Ability to communicate clearly orally and in writing
• Ability to exhibit professionalism with district staff, vendors and the public
• Ability to handle sensitive and confidential information responsibly and with integrity
• Proficient in the use of standard office equipment
• Proficient in Microsoft Office and the ability to operate computerized accounting and spreadsheet programs
• Ability to multitask
• Ability to give attention to detail

Supervises: Departmental staff as assigned staff

Reports To: Chief Financial Officer

Job Goal: Provide assistance in the timely and efficient administration of the fiscal affairs of the district and provide fiscal support to schools and departments.

Typical Duties And Responsibilities:

• Performs bank reconciliations and brings timely resolution of outstanding items
• Performs initial review of purchase requisitions and facilitates the issuance of purchase orders
• Enters purchase requisitions for Business Office and district-related purchases
• Provides oversight in the monitoring of outstanding requisitions and purchase orders
• Manages activity fund transactions and completes monthly activity fund reports
• Coordinates the bid process for products and services requiring bids
• Prepares and submits legal advertisements for notices, hearings and other required postings
• Completes district credit applications for review and approval
• Oversees credit accounts and ensures balances remain current
• Maintains the vendor database
• Provides guidance on travel procedures, handles travel card accommodations, and processes travel reimbursement requests
• Manages teacher procurement card process, maintains card inventories, and assists with procurement card issues
• Manages accounts receivable and ensures balances are current
• Records daily deposits
• Conducts price comparisons to ensure that all goods and services are offered at the lowest and best price possible
• Maintains surety bond files and ensures proper coverage and payment
• Processes workers' compensation claims, monitor losses and ensures payment of premiums
• Ensures all debt payments are made according to debt schedules
• Prepares 941 quarterly tax returns
• Verifies weekly time and attendance records of Business Office staff for approval
• Performs internal reviews of fiscal processes to ensures accuracy and integrity
• Assists with the performance of year-end closing procedures and preparation of year-end financial statements
• Assists with annual budget preparation
• Manages petty cash and other small district office accounts
• Assists with retrieving information for auditors and upon request
• Supervises Business Office staff in the absence of Chief Financial Officer
• Assists other department personnel as appropriate and necessary
• Demonstrates prompt and regular attendance
• Supports the Mission, Vision, and Strategic Plan
• Performs other duties as assigned

Terms Of Employment: Salary and work year to be established by the Board of Trustees

Evaluation: Annually