Event Coordinator

About Adelska

At Adelska, we create experiences that bring people together. From large-scale community festivals and placemaking activations to corporate conferences, executive retreats, and experiential marketing events, our work is rooted in thoughtful strategy, flawless execution, and genuine hospitality.

We're a collaborative, entrepreneurial team that believes exceptional events happen because exceptional people care deeply about the details. We value kindness, accountability, creativity, and people who take ownership. If you're energized by solving problems, building relationships, and creating memorable experiences, you'll fit right in.

Role Overview

We're looking for an experienced Event Coordinator to join our growing Events team.

This is not an entry-level assistant position. We're seeking a highly organized, proactive professional who can own key pieces of complex events while partnering closely with our Senior Event Coordinator on larger client accounts.

You'll support both corporate and community event clients, taking ownership of vendor sourcing, logistics, budgets, operational planning, and onsite execution. As you become familiar with Adelska's systems and clients, you'll transition into independently managing your own event accounts.

All new team members complete a 90-day introductory period focused on training, onboarding, and ensuring a great mutual fit.

Core Responsibilities

Vendor & Venue Management

• Research and source venues and vendors for corporate and community events, including caterers, entertainment providers, rental companies, and specialty suppliers.
• Evaluate vendor proposals and prepare recommendations for leadership and clients.
• Build and maintain strong vendor relationships.
• Review vendor contracts and identify logistical considerations.

Event Planning & Logistics

• Support planning and execution of Adelska's corporate and community event portfolio.
• Manage event timelines, attendee tracking, project management systems, and planning deliverables.
• Coordinate event collateral, signage, marketing materials, and operational logistics.
• Ensure planning milestones stay on track and deadlines are met.

Event Operations

• Serve as the primary point of contact for vendors throughout the planning process.
• Coordinate permits, Certificates of Insurance (COIs), floor plans, production schedules, and operational details.
• Maintain communication between vendors, venues, clients, and internal teams.

Budget Management

• Track event expenses and maintain accurate budget records.
• Ensure projects remain within approved budgets and client expectations.
• Support invoice reconciliation, expense tracking, and financial reporting.

Onsite Event Leadership

• Serve as a key onsite logistics lead during corporate and community events.
• Direct vendors, oversee event setup and breakdown, and manage assigned event areas.
• Troubleshoot challenges in real time while delivering an exceptional client and guest experience.

Client Support & Growth

• Participate in client meetings and translate goals into actionable next steps.
• Maintain project timelines, planning documentation, and stakeholder follow-through.
• Develop the skills and experience needed to independently manage client accounts and event portfolios.

What Success Looks Like

• Clients trust you to follow through and communicate proactively.
• Vendors enjoy working with you because you're organized, prepared, and respectful.
• Event days run smoothly because you've anticipated challenges before they happen.
• Your teammates know they can rely on you to take ownership without constant direction.

What We're Looking For

Required Experience & Skills

• 3-5 years of event coordination or event management experience from planning through execution.
• Experience supporting corporate events, community events, experiential marketing activations, nonprofit events, or similar environments.
• Proven ability to manage multiple event timelines and competing priorities simultaneously.
• Experience working directly with venues, vendors, and event suppliers.
• Strong organizational and project management skills with exceptional attention to detail.
• Experience tracking budgets and managing event-related expenses.
• Excellent written and verbal communication skills.
• Ability to remain calm, professional, and solution-oriented in fast-paced environments.

Preferred

• Experience reviewing vendor contracts.
• Familiarity with event management software and project management platforms.
• Experience supporting sponsorship activations, community events, or public-facing experiences.
• Understanding of event insurance requirements, permits, and venue compliance processes.
• Experience supporting client-facing account management.

Who You Are

• You naturally think several steps ahead and anticipate problems before they arise.
• You take ownership instead of waiting for direction.
• You're highly organized and energized by managing multiple moving pieces.
• You stay calm under pressure and enjoy solving problems.
• You're collaborative, humble, and willing to jump in wherever needed.
• You're excited to grow into independently managing your own client accounts.

Our Culture

We care just as much about how you work as what you know.

We're looking for people who are kind, accountable, collaborative, and genuinely enjoy helping teammates succeed. We value people who own mistakes, communicate openly, and focus on solutions.

No egos. No drama. Just good people doing great work together.

What Adelska Offers

• A front-row seat to some of Colorado's most impactful corporate and community events.
• Direct mentorship and career development within a growing event management company.
• A clear path toward managing your own client accounts and event portfolio.
• Hybrid work with an expectation of two in-office days each week and flexibility beyond that based on project and event schedules.
• Unlimited PTO because we trust our team to manage their schedules responsibly around client commitments and event calendars.
• Performance-based bonus opportunities tied to event execution and client satisfaction.
• Competitive compensation of $60,000-$70,000, based on experience.

How to Apply

Send your resume and a brief introduction outlining your event experience to View email address on click.appcast.io with the subject line:

Event Coordinator Application

We review every application personally and will reach out to candidates whose experience aligns with what we're building.

No recruiters or staffing agencies please.