Executive Assistant, Global Supply Chain & Technical Operations

Executive Assistant

Cytokinetics is a specialty cardiovascular biopharmaceutical company, building on its over 25 years of pioneering scientific innovations in muscle biology, and advancing a pipeline of potential new medicines for patients suffering from diseases of cardiac muscle dysfunction.

We view our employees as the unequivocal ingredients to success. Each and every employee is an integral member of the Cytokinetics team, contributing to our shared goal of improving lives. While expectations of our employees are high, there is an equal commitment to ensuring that contributions are recognized and rewarded. We seek exceptional individuals to join us in our mission to develop potential medicines to improve the health span of people with cardiovascular and neuromuscular diseases of impaired muscle function.

The Executive Assistant will provide day-to-day administrative support to the SVP Global Supply Chain and Technical Operations and lead or contribute to projects for the broader Global Supply Chain and Technical Operations team.

Responsibilities

• Management including the ability to determine priorities when scheduling internal and external meetings and proactively address conflicts in scheduling.
• Proactively manage global travel for the SVP Global Supply Chain and Technical Operations including flights, hotels, and meeting commitments.
• Manage meeting logistics (e.g. room preparation, catering, check-in, etc.)
• Support with various Supply Chain activities to include managing calendar invites and logistics for travel to external sites and events.
• Helps prepare meeting materials, including meeting agenda preparation/distribution, collecting/printing meeting pre-reads, minute or note-taking, and assembling/editing PowerPoint presentations
• Confidential administrative functions where reports could have an effect on cost.
• Proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings.
• Proactively and independently manage expense reports.
• Details of highly confidential and sensitive nature internally and externally.

Qualifications

• A minimum of 10+ years' administrative experience with at least 3 years spent supporting an executive and global leadership team
• Degree of personal integrity, discretion, and confidentiality
• Verbal and written communication skills required with a customer service mindset.
• Organizational skills and prioritization skills and demonstrated ability to multi-task with keen attention to quality and accuracy.
• To work under tight and changing timelines
• Proven experience working within a growing global organization
• Work ethic and high degree of self-motivation
• Experience successfully planning and coordinating events
• Word, PowerPoint, Excel, and Outlook skills; power users preferred; experienced with video conferencing technology (e.g. Zoom, Teams, etc.)

Pay Range:

In the U.S., the hiring pay range for fully qualified candidates is $117,000-$136,500 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors.

Our employees come from different backgrounds, and we celebrate those differences. We are looking for the best candidates for our open roles, but do not expect applicants to meet every qualification in order to be considered. If you are excited about what you could accomplish at Cytokinetics and believe you can add value to our team, we would love to hear from you.

Please review our General Data Protection Regulation (GDPR) policy PRIOR to applying.

Our passion is anchored in robust scientific thinking, grounded in integrity and critical thinking. We keep the patient front and center in all we do – all actions and decisions are in service of the patient and their caregivers. We champion integrity, ethics, doing the right thing, and being our best selves.

Fraud Warning: How to Identify Impersonated Cytokinetics Job Postings and Offers

Recently, there have been fraudulent employment offers being sent to candidates on behalf of Cytokinetics. Please be advised that all legitimate offers from Cytokinetics will come directly from our official email domain (Cytokinetics.com) and will only be made after completing a formal interview process.

Here are some ways to check for authenticity:

• We do not conduct job interviews through non-standard text messaging applications
• We will never request personal information such as banking details until after an official offer has been accepted and verified
• We will never request that you purchase equipment or other items when interviewing or hiring
• If you are unsure about the authenticity of an offer, or if you receive any suspicious communication, please contact us directly at View email address on click.appcast.io

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Cytokinetics is an Equal Opportunity Employer