Executive Assistant

Executive AssistantLocation: Vienna, VA Type: Contract Pay Rate: Open to Both C2C and W2 options Work Model: Onsite – onsiteResponsibilitiesManage a complex and dynamic executive calendar, ensuring the Chief Procurement Officer's time is prioritized effectively and aligned to business needsAnticipate scheduling conflicts, resolve issues proactively, and ensure the executive is prepared for upcoming meetings, events, and deliverablesCoordinate meetings across senior leaders, internal teams, external partners, vendors, and other stakeholdersApply sound judgment when prioritizing requests, escalating urgent matters, and protecting time for high-priority workPlan and coordinate executive meetings, leadership discussions, vendor meetings, and cross-functional working sessionsPrepare agendas, organize materials, capture notes or action items when needed, and ensure follow-up items are tracked to completionPartner with internal teams to gather and organize materials for meetings, presentations, briefings, and executive updatesEnsure the Chief Procurement Officer has the right information, context, and materials in advance of key meetingsServe as a professional and trusted point of contact for internal and external stakeholdersDraft, review, proofread, and format correspondence, meeting materials, and other executive communications as neededHandle sensitive information with the highest level of confidentiality and discretionRepresent Procurement & Vendor Management with professionalism, responsiveness, and sound judgmentCoordinate domestic travel arrangements, including flights, lodging, transportation, itineraries, and meeting logisticsPrepare and submit expense reports accurately and in a timely mannerSupport administrative processes, including purchase requests, invoices, vendor coordination, onboarding logistics, and other operational needs as requiredMaintain organized records, files, contact lists, distribution lists, and relevant documentationSupport the Chief Procurement Officer by tracking priorities, deadlines, action items, and follow-ups across key workstreamsAssist with coordination of procurement-related meetings, leadership routines, vendor engagements, and internal business reviewsHelp organize information and maintain visibility into commitments, decisions, and pending itemsIdentify opportunities to improve administrative processes, increase efficiency, and create smoother day-to-day operations for the executiveRequirementsMinimum of 7 to 10 years of experience providing executive-level administrative support, preferably to a senior executive, C-suite leader, or equivalentDemonstrated experience managing complex calendars, competing priorities, confidential information, and senior-level stakeholder interactionsStrong proficiency with Microsoft Office applications, including Outlook, Teams, Word, Excel, and PowerPointExcellent written and verbal communication skills, with strong attention to detail and professional polishAbility to work independently, anticipate needs, solve problems, and make sound decisions with limited directionStrong organizational skills with the ability to manage multiple priorities, deadlines, and stakeholders simultaneouslyHigh degree of discretion, integrity, and professionalism when handling sensitive or confidential mattersExperience supporting executives in a large corporate, financial services, procurement, supply chain, vendor management, or similarly complex environment preferredPreferred QualificationsPrior experience supporting a Chief Procurement Officer, Chief Supply Chain Officer, Chief Operating Officer, or other senior operations-focused executiveExperience working with procurement, vendor management, sourcing, contracts, or third-party risk teamsFamiliarity with tools such as Concur, ServiceNow, SharePoint, SAP, Oracle, or similar enterprise systemsExperience coordinating executive meetings with external vendors, consultants, legal partners, or senior business leadersAbility to quickly learn organizational norms, stakeholder relationships, and executive preferencesKey CompetenciesStrong executive presence and professionalismHigh attention to detailExceptional organization and follow-throughAbility to anticipate needs before being askedSound judgment and discretionClear, concise communicationComfort operating in ambiguityResponsiveness and reliabilityAbility to build trust quickly with executives and stakeholdersA service-oriented mindset with the confidence to manage up appropriatelySuccess in This Role Looks LikeThe Chief Procurement Officer's calendar, meetings, travel, and day-to-day priorities are managed smoothly and proactivelyThe executive is consistently prepared for meetings and key deliverablesStakeholders experience timely, professional, and clear coordinationAdministrative processes are handled accurately and with minimal follow-up requiredConfidential information is managed appropriately and discreetlyThe contractor quickly becomes a trusted, reliable extension of the Chief Procurement Officer's office during the six-month assignmentSystem One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.#M- #LI- Ref: #851-Rockville-S1