Document Control Administrator

Job Description

Job Description

Job Title: Document Control Administrator Job Description

The Document Control Administrator supports a dynamic manufacturing operation by managing batch records, production documentation, inventory-related paperwork, and ERP data. This role works closely with Production, Customer Service, Purchasing, and Supply Chain teams to ensure documentation accuracy, coordinate inventory information, and provide administrative support across the supply chain and manufacturing functions. The position is ideal for a detail-oriented professional who enjoys wearing multiple hats and making a direct impact on daily operations in a stable, growing manufacturing environment.

• Maintain and control batch records, production documentation, and manufacturing records to ensure accuracy, completeness, and compliance with internal procedures.
• Perform data entry and ongoing maintenance in the ERP system to support inventory tracking, purchasing activities, and production operations.
• Coordinate inventory documentation and support production teams with accurate information related to materials, batches, and scheduling.
• Generate and process purchase orders to support purchasing and supply chain activities, ensuring timely and accurate administrative support.
• Use Microsoft Word and Excel to create, update, and manage documents, spreadsheets, and reports related to production, inventory, and purchasing.
• Scan, file, and organize quality and production documentation to maintain an efficient and accessible document control system.
• Collaborate with Production, Customer Service, Purchasing, and Supply Chain teams to resolve documentation issues and support daily operational needs.
• Assist with quality documentation and manufacturing compliance procedures by ensuring records are properly maintained and controlled.
• Manage multiple priorities in a fast-paced manufacturing environment while maintaining strong attention to detail and organization.
• Provide general administrative support to manufacturing and supply chain functions, including preparation of forms, records, and reports as needed.

• Minimum of 2 years of experience in a manufacturing environment.
• Previous experience in document control, production administration, inventory coordination, or a closely related role.
• Hands-on experience working with batch records, production documentation, or manufacturing records.
• Proficiency with Microsoft Word and Excel for document creation, data entry, and reporting.
• Experience utilizing an ERP system for data entry, inventory tracking, purchasing, or production support.
• Strong attention to detail and excellent organizational skills.
• Ability to manage multiple priorities in a fast-paced manufacturing setting.
• Effective communication skills and the ability to work collaboratively in a team environment.
• Experience with administrative support tasks such as data entry, scanning, and document management.
• Background in manufacturing operations and production support.

• Experience working directly with production teams on batch record and document control activities.
• Experience generating purchase orders and supporting purchasing processes.
• Exposure to inventory management and production scheduling procedures.
• Familiarity with quality documentation and manufacturing compliance processes.
• Experience supporting supply chain, purchasing, or production operations.
• Knowledge of quality assurance practices related to documentation.
• Strong administrative assistance skills and comfort with Microsoft Office tools.
• Ability to build effective working relationships across Production, Customer Service, Purchasing, and Supply Chain functions.

This role is based 100% onsite in a manufacturing facility, working Monday through Friday from 7:00 AM to 4:30 PM. The environment offers close collaboration with Supply Chain, Production, Purchasing, and Customer Service teams and provides exposure to diverse aspects of manufacturing operations. The facility operates in a fast-paced, stable, and growing setting with opportunities for long-term growth and professional development. Work involves regular use of ERP systems, Microsoft Office applications, scanners, and standard office and production documentation tools within a structured manufacturing environment.

This is a Contract to Hire position based out of Pottstown, PA.

The pay range for this position is $25.00 - $27.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Pottstown,PA.

This position is anticipated to close on Aug 14, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.