Executive Assistant

Administration Assistant

Location: Irving TX office

Pay Rate: $30/hr depending on experience

Education:

• Bachelor's degree required
• Hybrid Role, Candidates MUST be local to Irving and must be able to work onsite at least 2 days per week.
• 1st Day on Assignment would be onsite / Laptop prepared onsite their first day.
• 8am - 5pm CST Work Shift.
• Candidates must have at least 3+ years of experience as an Exec Assistant for consideration, ideally with experience supporting a Sr. Level Executive).
• All candidates must have a completed Bachelors Degree for consideration.
• Leadership has confirmed there is potential to extend beyond February but not guaranteed, would be heavily dependent on how well candidate does in the role.

Responsibilities:

• Extensive calendar management including: prioritizing and scheduling meeting requests, scheduling conference calls and updating daily schedule as needed to accommodate last minute changes.
• Create and manage detailed domestic and international travel itineraries.
• Plan team meetings and events including international travel for team members.
• Project manage critical division-wide meetings/events and other activities that improve processes and morale, supporting our culture.
• Prepare presentations for team meetings and executive leadership meetings
• Ability to take thorough and accurate meeting minutes and translate to a consumable format for distribution
• Act as the interface with internal systems to manage day to day activities such as input of performance objectives and other data, review of procurement requests etc.
• Process and review Purchase Orders and T&E submissions
• Provide screening, fielding and prioritizing of inbound communications via telephone, mail and e-mail to resolve critical issues in a timely manner.

Skills:

• 3-5+ years' of experience as an executive assistant (supporting a senior level executive a strong plus)
• Flexibility and resourcefulness
• You can quickly grasp foreign topics and problem-solve your way to success without oversight
• No problem is too big or small for you, and you approach any curve balls with curiosity and a "can do" attitude
• Excellent time management and project management skills
• You pay attention to the details and ensure things happen well and on time
• Demonstrated "customer service" mentality
• You like helping others and making their jobs a little easier
• You're eager to pitch in and bring a "jack of all trades" openness to the table
• Discretion - You must demonstrate confidentiality in all business relationships
• Proactivity and creativity. You always think ahead and plan for things others often overlook
• You have a can-do attitude that spots issues and creates solutions
• Confidence and comfort dealing with multiple personality types across many geographic and professional cultures
• Excellent oral and written communications skills
• Proficient in Microsoft Word, Outlook, PowerPoint, GSuite and Excel
• Ability to travel, domestically and internationally if required