Executive Assistant

Administration Assistant Location: Irving TX office Pay Rate: $30/hr depending on experience Education: Bachelor's degree required Hybrid Role, Candidates MUST be local to Irving and must be able to work onsite at least 2 days per week. 1st Day on Assignment would be onsite / Laptop prepared onsite their first day. 8am - 5pm CST Work Shift. Candidates must have at least 3+ years of experience as an Exec Assistant for consideration, ideally with experience supporting a Sr. Level Executive). All candidates must have a completed Bachelors Degree for consideration. Leadership has confirmed there is potential to extend beyond February but not guaranteed, would be heavily dependent on how well candidate does in the role. Responsibilities: Extensive calendar management including: prioritizing and scheduling meeting requests, scheduling conference calls and updating daily schedule as needed to accommodate last minute changes. Create and manage detailed domestic and international travel itineraries. Plan team meetings and events including international travel for team members. Project manage critical division-wide meetings/events and other activities that improve processes and morale, supporting our culture. Prepare presentations for team meetings and executive leadership meetings Ability to take thorough and accurate meeting minutes and translate to a consumable format for distribution Act as the interface with internal systems to manage day to day activities such as input of performance objectives and other data, review of procurement requests etc. Process and review Purchase Orders and T&E submissions Provide screening, fielding and prioritizing of inbound communications via telephone, mail and e-mail to resolve critical issues in a timely manner. Skills: 3-5+ years' of experience as an executive assistant (supporting a senior level executive a strong plus) Flexibility and resourcefulness You can quickly grasp foreign topics and problem-solve your way to success without oversight No problem is too big or small for you, and you approach any curve balls with curiosity and a "can do" attitude Excellent time management and project management skills You pay attention to the details and ensure things happen well and on time Demonstrated "customer service" mentality You like helping others and making their jobs a little easier You're eager to pitch in and bring a "jack of all trades" openness to the table Discretion - You must demonstrate confidentiality in all business relationships Proactivity and creativity. You always think ahead and plan for things others often overlook You have a can-do attitude that spots issues and creates solutions Confidence and comfort dealing with multiple personality types across many geographic and professional cultures Excellent oral and written communications skills Proficient in Microsoft Word, Outlook, PowerPoint, GSuite and Excel Ability to travel, domestically and internationally if required