Accounting Clerk

Job Description

Job Description

Description:

We're looking for a detail-oriented Accounting Clerk to support core accounting and business operations across Accounts Receivable (AR), Accounts Payable (AP), Contracts Administration, and Sales & Revenue Analytics. In this role, you'll work closely with budget managers, operational teams, and the Director of Finance to ensure financial transactions are processed accurately, revenue is recorded properly, and documentation meets company and compliance standards.

The Accounting Clerk plays an important role in maintaining the accuracy and integrity of financial data while supporting day-to-day operations, reporting, and month-end activities. You'll gain hands-on experience across multiple areas of finance, contribute to process efficiency, and help provide the information needed to support sound business decisions.

This position is ideal for someone who enjoys working with data, solving problems, and staying organized in a fast-paced environment. Success in this role comes from strong attention to detail, a commitment to accuracy, and a willingness to learn and take on new responsibilities as the business evolves.

What You'll Do

• Enter and maintain accurate accounting data within the ERP system
• Validate pricing, revenue coding, and supporting documentation
• Assist with account reconciliations and financial record maintenance
• Support month-end close activities, including accruals and reporting
• Maintain documentation in accordance with audit and record retention requirements
• Provide daily transactional support to the Finance team

• Prepare and distribute customer invoices for products, services, and recurring billings
• Process customer payments, including checks, EFTs, desktop deposits, and credit card transactions
• Apply payments accurately and research unapplied or misapplied payments
• Maintain customer account records and aging reports
• Assist with collection activities, customer follow-up, and reporting
• Investigate and resolve billing discrepancies in partnership with internal teams
• Serve as a point of contact for customer billing and payment inquiries
• Communicate professionally with internal teams regarding revenue accuracy and customer account status
• Support daily AR operations and ad hoc reporting requests

• Review vendor invoices for accuracy and completeness
• Enter invoices into the accounting system and match supporting documentation when applicable
• Route invoices for required approvals
• Assist with payment processing, including checks and ACH transactions
• Support timely vendor payments and maintain organized AP records
• Process employee expense reports in accordance with company policy
• Respond to vendor inquiries and assist with resolving invoice discrepancies
• Support month-end accounts payable activities
• Provide data entry and administrative support for AP operations

• Assist in preparing recurring sales, backlog, revenue, and margin reports
• Analyze sales performance, customer trends, and profitability metrics
• Monitor backlog and open-order activity to identify revenue risks, fulfillment constraints, customer demand trends, and forecasting impacts
• Identify opportunities to improve reporting accuracy, efficiency, and data integrity

• Support contract intake, document control, routing, and version tracking
• Coordinate contract reviews and maintain approved templates
• Facilitate Certificate of Insurance (COI) requests and maintain related documentation
• Verify required exhibits, approvals, COIs, and supporting documents are complete
• Maintain contract records, renewal schedules, expiration tracking, and reporting
• Archive fully executed agreements and manage the contract repository
• Serve as a point of contact for contract status inquiries and escalate issues as appropriate

Required Qualifications

• High school diploma or equivalent
• 6-12 months of accounting experience
• 6-12 months of experience using an ERP accounting system
• Strong attention to detail and accuracy
• Excellent organizational, communication, and time management skills
• Ability to handle confidential financial information with discretion

• Basic understanding of contract administration and compliance requirements
• Experience supporting both Accounts Receivable and Accounts Payable functions

Knowledge & Skills

• Understanding of accounts receivable processes, including invoicing, cash application, collections, and customer account maintenance
• Familiarity with general ledger postings and account reconciliations
• Ability to identify, investigate, and resolve transactional discrepancies

• Experience using ERP accounting systems
• Ability to maintain customer and vendor records, process transactions, and run queries or reports
• Proficiency in Microsoft Excel and other Microsoft Office applications preferred

• Strong analytical and problem-solving abilities
• Ability to prioritize competing deadlines in a transaction-driven environment
• Commitment to accuracy, organization, and continuous improvement
• Ability to work collaboratively with internal and external stakeholders

Why Join ASU?

At Aviation Specialties Unlimited (ASU), a mission-driven small business, we support real-world aviation missions by delivering NVIS-compatible lighting and filtration upgrades that help crews operate safely and effectively in low-light environments.

You'll have the opportunity to gain exposure to multiple areas of accounting and business operations while building a strong foundation in finance. Your work will directly support accurate financial reporting, operational effectiveness, and informed business decisions. 

If you're detail-oriented, eager to learn, and ready to grow your accounting career, we'd love to hear from you!

Benefits

• Medical insurance
• Dental insurance
• Health Savings Account (HSA) + employer match
• 401(k) retirement plan + employer contribution
• Paid time off (PTO)
• Paid holidays