Graduate Program Coordinator, Department of Art and Art History

Job Posting Title:

Graduate Program Coordinator, Department of Art and Art History

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Hiring Department:

Department of Art and Art History

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The Department of Art and Art History at The University of Texas at Austin offers a unique environment for students to train as scholars, makers and educators in the visual arts. The department is divided into three academic divisions: Studio Art, Art History, and Art Education and also includes a Visual Arts Center.

Benefits package:

• 100% employer-paid basic medical coverage

• Retirement contributions

• Paid vacation and sick time

Job Description

The Art and Art History department includes a strong team of two dozen dedicated staff members. Both the College of Fine Arts and departmental leadership prioritize providing staff with a supportive work environment. New employees will find themselves joining a close-knit group in which each member's contributions are valued and encouraged. Leadership is actively engaged and committed to making sure staff have the resources and guidance they need to thrive, which helps foster collaboration and professional growth. Your work here will be impactful, and you'll be supported by peers and leadership.

The ideal candidate for this role should have strong administrative skills but the position does not require experience with graduate students, only a willingness to learn. The role supports faculty advisors who oversee the MFA in Studio, as well as the MA and PhD programs in Art History, providing coordination, interfacing with the Graduate School, and engaging with both current and prospective students regarding program policies and procedures.

Strong organizational skills, attention to detail, and the ability to effectively communicate with varied audiences are essential for success in this role.

Responsibilities:

• Provides information to prospective graduate students and the public on eligibility for admission and program requirements.

• Interacts with university students, faculty, staff and outside agencies as a representative of the graduate program within the Office of Graduate Studies. Assists with providing in-depth information, clarification and interpretation of institutional and graduate program rules and regulations to students.

• Works with the faculty Graduate Advisors to develop and implement recruitment strategies. Assists with registration process and orientation.

• Responsible for ensuring the department remains in compliance with institutional rules, regulations and procedures.

• Serves as primary liaison between the department and prospective graduate students. Tracks and informs faculty regarding graduate student progress.

• Work with department Assistant Chairs and faculty Graduate Advisors to managescholarships, including recruiting, selection, administration, and reporting.

• Maintains electronic records, files, statistics and data bases on graduate students and applicants.

• Assist the department with other related functions as assigned.

* This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described. If you're interested in this role, we encourage you to apply, even if you don't meet every qualification.

Required Qualifications

• Bachelor's Degree and 3 years' experience working in an administrative role

• Proficiency with Adobe Pro and Microsoft Suite Products

• Competencies include:

• Accuracy and Attention to Detail

• Initiative

• Decision Making and Critical thinking

• Effective Communication

• Interpersonal Relationships

• Service Excellence

Preferred Qualifications

• Master's Degree

• Experience working with college students in an administrative capacity

• Previous entry level Graduate Coordinator experience

• Prior Administrative work experience at the University of Texas at Austin

Salary

$55,000, fixed salary

Work Shift

• 8am - 5pm, Monday - Friday

• Five days in-office for at least first 45 days of employment. Four days minimum in-office after new in position period ends.

Working Conditions

• Prolonged Screen Time.

• Repetitive use of a keyboard at a workstation.

• Use of manual dexterity.

Required Materials

• Resume/CV

• Letter of interest

• 3 work references with their contact information; at least one should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Required

Preferred

Job Industries

• Other