Administrative Assistant

Administrative Assistant IV

We are seeking an experienced Administrative Assistant IV to provide advanced administrative support to the Vice President of Patient Services and her team. This role is a one-year contract with the possibility of transitioning to a full-time position based on performance within six months. The position follows a hybrid work model, requiring three days on-site and two days working from home. The ideal candidate will demonstrate a bias for action, executive presence, agility, team collaboration, discretion, and problem-solving skills.

Responsibilities

• Provide advanced administrative support to team leaders and back-up support to other staff as needed.
• Ensure compliance with corporate and divisional policies and procedures, including purchasing, requisition, security, privacy, branding, and copy center procedures.
• Interact with high-level executives and handle confidential or business-sensitive information.
• Track budget expenditures and maintain departmental files in compliance with regulations.
• Utilize MS Office Suite and other business-specific software, including travel and expense management systems.
• Coordinate new employee office set-ups and onboarding processes.
• Train and coordinate work for new administrative assistants.
• Manage administrative functions such as answering phones, calendar management, scheduling travel, processing expense reports, and handling correspondence.
• Education Qualification: A high school diploma or equivalent is required. Additional certification in office administration or related field is preferred.
• Required Skills: Proficiency in MS Office Suite and business-specific software. Strong organizational and multitasking abilities. Excellent communication and interpersonal skills. Ability to handle confidential information with discretion. Experience in managing calendars, travel arrangements, and expense reports. Ability to work collaboratively in a team environment. Problem-solving skills and a proactive approach to conflict resolution.

The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, paid parking/public transportation, paid time off, paid sick and safe time, hours of paid vacation time, weeks of paid parental leave, and paid holidays annually as applicable. Pay Range: $20/hr to $30/hr.