Administrative Assistant

Administrative Assistant

We are seeking a dependable and detail-oriented Administrative Assistant to provide clerical and administrative support in a fast-paced operations environment. This role is ideal for someone who enjoys staying organized, managing multiple priorities, and providing excellent customer service while supporting a variety of administrative functions.

The ideal candidate is self-motivated, able to work independently with minimal supervision, and comfortable handling confidential information.

Responsibilities

• Process invoices accurately and in a timely manner
• Create, organize, and maintain files, records, and reports
• Reconcile purchase card transactions
• Assist with employee timekeeping and payroll-related documentation
• Maintain vehicle records and related documentation
• Order, track, and maintain office supplies
• Manage department files and confidential records
• Gather, compile, and summarize information for reports and special projects
• Provide administrative support to multiple team members
• Respond to customer and employee inquiries with professionalism
• Update and maintain internal systems and records
• Assist with damage claims and administrative documentation
• Perform general clerical duties including data entry, filing, scanning, and document preparation
• Participate in an on-call rotation as required
• Support emergency response activities, including overtime and reporting to work during adverse weather conditions when necessary
• Perform other administrative duties as assigned

Qualifications

• Previous experience in an administrative, clerical, or office support role
• Strong organizational skills with excellent attention to detail
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment
• Excellent customer service, verbal communication, and interpersonal skills
• Ability to work independently with minimal supervision
• Experience handling confidential information with professionalism
• Proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint
• Strong problem-solving and time management skills
• High school diploma or equivalent required

Preferred Qualifications

• Experience with invoice processing or accounts payable support
• Experience with timekeeping, payroll support, or purchase card reconciliation
• Experience maintaining records and preparing reports
• Experience supporting utility, construction, operations, or field service teams is a plus

Why Apply?

• Stable Monday–Friday schedule
• Opportunity to support a collaborative operations team
• Hands-on administrative role with a variety of responsibilities
• Contract position with potential for extension
• Opportunity to develop valuable administrative and operational experience