Legal E-Billing Specialist

Job Description

Legal E-Billing Specialist

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Job Summary

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We are a mass tort litigation firm seeking a skilled and detail oriented Legal E-Billing Specialist / Billing Analyst to join our team. This role would assist in the assembly and issuance of monthly legal bills through the assigned e-billing platform, ensuring compliance with client billing guidelines, and resolving billing issues as they arise.

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The ideal candidate is proficient in Excel, has strong analytical abilities, and possesses the organizational discipline required to manage a high volume of monthly billing activity while maintaining accuracy and professionalism.

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Key Responsibilities

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Billing and Invoice Management

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• Facilitate the upload and data aggregation for submission of invoices for approximately 150 clients across various platforms, including CounselLink, LegalX, LSS, Enstar, T360, Litigation Advisors, and other billing systems
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• Review and reconcile invoices to ensure accuracy and compliance with client billing guidelines and outside counsel requirements
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• Maintain and update client and carrier specific information, including rates, cost shares, and contacts
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• Maintain accurate client records within proprietary software
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• Track invoice status, identify submission issues, and address rejections and reductions promptly
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E-Billing

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• Prepare and submit electronic invoices using LEDES files
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• Verify successful submission of invoices through designated client e billing systems
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• Establish and maintain relationships with e-billing vendors
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• Ensure all timekeepers and billing rates are current and approved within client systems
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• Coordinate communications among e-billing vendors, clients, and the firm to ensure compliance with billing guidelines
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Appeals and Payment Follow Up

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• Manage the appeals process, including drafting and submitting appeals and following up on outstanding items
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• Maintain regular communication with claim managers to resolve discrepancies and facilitate timely payment
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• Proactively address billing related delays
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Reporting and Analysis

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• Prepare detailed billing and financial reports using advanced Excel functions
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• Analyze billing data to identify discrepancies, and opportunities for process improvement
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• Stay current on billing regulations and system updates
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• Daily updating of invoice tracking database
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Qualifications

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• Bachelor’s degree in Accounting, Finance, Business, or a minimum of 3 years of experience in legal billing, financial analysis, or a related role
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• Ability to display proficiency in Microsoft Excel
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• Strong attention to detail and organizational skills
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• Strong analytical and problem-solving abilities
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• Excellent written and verbal communication skills
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• Ability to work independently and collaboratively in a team environment
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Experience with CounselLink, LegalX, LSS, Enstar, T360, Litigation Advisors, or other legal e-billing platforms is strongly preferred.

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