Nonprofit Operations Assistant

Position Title: Non-profit Operations Assistant

Status: Temporary 3 months, October - December

Location: New York City, New York, Zip 10023 – On-site

Hours: 20 hours per week, scheduled Monday–Friday between 9 a.m. and 5 p.m.

Pay: $31/hr

Job Summary

Seeking a highly organized, detail-oriented team player to serve as a temporary, part-time Operations Assistant. This employee will have nonprofit experience and provide vital assistance to the Finance and Development Department during the critical year-end fundraising season. Accounting is a plus but not necessary.

RESPONSIBILITIES

Development and Fundraising

• Process all donations, including paper checks and online donations.
• Generate acknowledgment letters for the Executive Director’s review and signature.
• Assist in managing donor database (DonorPerfect), including pulling lists, running reports, and cleaning up data.
• Respond to donor inquiries and other basic donor correspondence

Finance & Operations

• QuickBooks entries
• Bank deposits
• Office management duties, such as maintaining office supplies, etc.

Executive Support

• Scheduling meetings for the Executive Director and other senior staff
• Supporting Board meetings, including scheduling, set-up, etc.
• Other tasks as assigned. This position requires flexibility and adaptability to support the senior staff team and Board as needed.

Required Skills / Abilities

• Proficiency in Microsoft Word, Excel, and Outlook. Knowledge of NetSuite preferred.
• Ability to learn new systems and programs.
• Excellent customer service, communication, interpersonal, organizational, mathematical, and problem-solving skills.
• Excellent typing and data entry skills.
• Ability to multitask and prioritize assignments.
• Must be detail-oriented and able to work in a team, independently, and under pressure.
• Exceptional time-management skills.

Qualifications

• High School Diploma or equivalent.
• Minimum 3 years’ work experience in an office environment, preferably in NYC.
• Experience in a Non-profit space.
• Experience with fundraising and finance software, databases, and platforms is highly preferred.
• Quick learner, flexible, adaptable, proactive self-starter.

Benefits:
We offer eligible employees competitive pay and access to a range of benefits and support programs based on assignment type, schedule, length of employment, and eligibility requirements, including medical, dental, vision, prescription coverage, short-term disability, 401(k), employee assistance, childcare assistance, discounts, paid holidays, and longevity bonuses. Depending on the benefit, cost may be paid by the Company, the employee, or shared between both.

EOE:
We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, sexual orientation, gender (including gender identity and expression), marital or familial status, age, physical or mental disability, perceived disability, citizenship status, service in the uniformed services, genetic information, height, weight, or any other characteristic protected under applicable federal, state, or local law. Applications from members of minority groups and women are encouraged.