Executive Assistant

Overview As an Executive Assistant, you are responsible for providing high-level administrative and operational support to assigned executive leaders. You serve as a trusted partner who helps optimize executive effectiveness through proactive calendar management, meeting coordination, travel planning, communications support, and cross-functional collaboration. This role requires strong judgment, professionalism, attention to detail, and the ability to manage multiple priorities in a fast-paced, high-growth environment. Responsibilities Manage complex executive calendars across multiple time zones, including prioritization of meetings, scheduling conflicts, and shifting business priorities Coordinate internal and external meetings, leadership reviews, team events, and other business activities Arrange domestic and international travel, including itineraries, accommodations, transportation, and expense coordination Prepare and organize meeting agendas, presentations, materials, and follow-up actions Support day-to-day operational needs of assigned executive leaders to ensure efficient workflow and execution Track action items, deadlines, and key deliverables to help maintain alignment and accountability across stakeholders Maintain organized records, documentation, and filing systems as needed Handle confidential and sensitive information with a high degree of discretion and professionalism Serve as a point of contact between executive leaders and internal or external stakeholders Draft, proofread, and edit correspondence, presentations, reports, and other business communications Build strong working relationships across teams and functions to support collaboration and execution Exercise sound judgment in prioritizing requests, resolving scheduling challenges, and escalating issues when appropriate Support planning and coordination of executive meetings, offsites, and cross-functional events Leverage productivity and AI-enabled tools to improve organization, efficiency, communication, and administrative workflows Qualifications Minimum Qualifications 4+ years of experience supporting senior leaders or executives in a fast-paced, complex business environment Strong organizational, prioritization, and time management skills with exceptional attention to detail Demonstrated ability to manage sensitive and confidential information with professionalism and discretion Excellent written and verbal communication skills Proven ability to work independently, adapt quickly, and manage multiple priorities simultaneously Experience coordinating complex calendars, travel arrangements, meetings, and executive communications Proficiency with collaboration and productivity tools such as Google Workspace, Microsoft Office Suite, Slack, and related business applications Experience using AI tools (ChatGPT, Copilot, Claude, etc.) to accelerate and elevate your outcomes; including but not limited to communication drafting, data analysis, prompt engineering, and/or documentation Preferred Qualifications Experience supporting leaders within a SaaS, technology, or high-growth organization Experience coordinating executive-level meetings, offsites, or cross-functional initiatives Bachelor’s degree preferred or equivalent combination of education and relevant experience Travel Required Up to 10% What it’s like to work at Rithum When you join Rithum, you can expect to work with smart risk-takers, courageous collaborators, and curious minds. As part of the Rithum team, you are valued, supported, and included. Guided by a transparent culture and accessible, approachable leadership, we offer career opportunities aligned to your ambitions and talents. To ensure work and life balance works for you, we also offer an array of resources to support you and your families, including comprehensive benefits and wellness plans. At Rithum you will: Partner with the leading brands and retailers. Connect with passionate professionals who will help support your goals. Participate in an inclusive, welcoming work atmosphere. Achieve work-life balance through remote-first working conditions, generous time off, and wellness days. Receive industry-competitive compensation and total rewards benefits. Rithum is an equal opportunity employer. Benefits Medical, dental and vision benefits: Affordable health care plans and company HSA contributions, starting on Day 1 A 6% 401(k) match Competitive time off package with 20 days of Paid Time Off, 9 Company-Paid holidays, 2 paid floating holidays, 7 paid sick days, 2 Wellness days, and 1 Paid Volunteer Day; at 3 years of service PTO increases to 22 days, and at 5 years it increases to 25 days 12 weeks primary caregiver leave & 4 weeks secondary caregiver leave Accident, critical illness, and hospital indemnity insurance Pet insurance Legal assistance and identity theft insurance plans Life insurance 2x salary Access to the Calm app and the Employee Assistance Program $65/month Remote work stipend for internet Culture and team-building activities Tuition assistance Career development opportunities Charitable contribution match up to $250 per year Rithum is an equal opportunity employer. #J-18808-Ljbffr