Admin Assistant

Job Description

Job Description

Position Summary

We are seeking a professional, client-oriented Administrative Assistant to join our offices in multiple locations in Pennsylvania including Taylor, Eynon, Wyoming, Walnutport, and Philadelphia, as well as Ewing, New Jersey. This role is central to daily operations and client experience, working closely with leadership and clients across payroll, consulting, and tax services. The ideal candidate is organized, calm under pressure, mature, and enjoys interacting with people in a professional office setting.

Key Responsibilities

Serve as a primary point of contact for clients, fostering positive relationships

Assist clients with routine questions related to payroll, consulting, and tax services

Accurately input and maintain client data and records

Identify client questions or issues outside your scope and clearly communicate them to leadership for resolution

Perform general administrative duties including document management, scheduling, and correspondence

Utilize Microsoft Office Suite (Word, Excel, Outlook) and Apple devices (iPad) effectively

Support office operations as assigned

Required Qualifications

Strong oral and written communication skills

Excellent customer service orientation

Proficiency in Microsoft Office Suite

Comfortable using Apple products, including iPad

Ability to multitask, remain composed, and work effectively in a fast-paced office environment

Professional demeanor and strong attention to detail

Preferred Qualifications

Data entry experience

QuickBooks experience (preferred but not required)

Prior administrative or office support experience

Salary and Benefits based on experience.

Work Location: In person