Recruiting Coordinator

Overview Location: Troy, NY (hybrid - 3 days/wk onsite) Salary: $55,000 to $65,000/yr We are seeking an experienced and highly organized Recruiting Coordinator to support the daily operations of our talent acquisition team. This role plays a critical part in ensuring recruiting workflows, candidate data, onboarding activities, interview coordination, and ATS management are executed accurately and efficiently. The ideal candidate thrives in a fast-paced staffing environment, demonstrates strong attention to detail, and can effectively partner with recruiters, leadership, HR, account managers, and clients throughout the recruitment lifecycle. Key Responsibilities Coordinate and schedule interviews between candidates, recruiters, hiring managers, and clients. Perform quality assurance reviews of candidate profiles, submissions, and recruiting documentation. Maintain accurate and up-to-date candidate records within the Bullhorn ATS/CRM, ensuring compliance and data integrity. Support Talent Management reporting by tracking recruiting metrics, pipeline activity, and operational data. Partner closely with Recruiting leadership, recruiters, HR, and account managers to ensure adherence to recruitment processes and service delivery expectations. Create, update, and manage job postings within Bullhorn ATS, ensuring job description accuracy and consistency. Complete client-required employment and government-related documentation, coordinating directly with candidates and recruiters as needed. Manage pre-onboarding activities, including offer package distribution and onboarding workflow support through Bullhorn Onboarding. Assist with offboarding activities and employee record maintenance as needed. Mandatory Qualifications 4–7 years of experience in recruiting coordination, talent acquisition operations, HR administration, or staffing support roles. 2+ years experience within ATS/CRM platforms, preferably Bullhorn ATS/CRM. Experience supporting onboarding and offboarding processes. 3+ years experience with Microsoft365 productivity tools Office Suite, including Outlook, Teams, OneDrive, SharePoint, Word and Excel. Excellent organizational and time-management skills with the ability to manage multiple priorities in a fast-paced environment. Strong written and verbal communication skills with the ability to interact professionally across all levels of the organization. High attention to detail with a strong sense of accountability and follow-through. Ability to work independently, prioritize effectively, and proactively resolve operational issues. Comfort using generative AI tools (ChatGPT, Claude, or similar) in day-to-day work, with sound judgment about when AI output needs human verification or escalation. Preferred Qualifications Bachelor’s degree in Human Resources, Business Administration, or a related field, or equivalent professional experience. Previous experience working within a staffing agency or recruiting firm environment. Experience supporting public sector clients or familiarity with New York State hiring and compliance processes. Experience with onboarding platforms. Experience with Paycom HRIS. Experience using AI tools specifically in recruiting workflows, candidate QC, job description drafting, resume analysis, including familiarity with prompt construction and validation against source materials. #J-18808-Ljbffr