Assistant Controller / Office Manager - Construction

Job Description

Job Description

Foundation Systems Hawaii / Mort Drilling Services – Honolulu, HI
Full-Time | Monday–Friday, approximately 6:00 AM–4:00 PM
Starting Salary: Approximately $80,000/year, DOE

About Us:

Foundation Systems Hawaii and Mort Drilling Services are growing specialty construction companies and leaders in foundation construction throughout Hawaii. We have an awesome team, excellent morale, and a company culture built around hard work, positive attitudes, teamwork, and taking care of our employees.

We believe in promoting from within and rewarding great employees with increased responsibility, advancement, and compensation.

The Position:

We are looking for an experienced Assistant Controller / Office Manager to work directly alongside our Controller and manage much of the day-to-day accounting, bookkeeping, payroll, and administrative work for both companies.

This is more than a basic administrative position. We are looking for someone with a solid accounting/bookkeeping background who can independently handle the daily financial and office functions of a busy construction company while gradually learning the higher-level Controller responsibilities.

Primary Responsibilities:

• Process weekly payroll for union and non-union employees.
• Review and reconcile employee timecards and payroll records.
• Manage accounts payable, vendor invoices, receipts, coding, and payments.
• Manage routine accounts receivable, invoicing, payments, and collections.
• Maintain accurate records in QuickBooks Online and reconcile bank and credit card activity.
• Handle union reporting, certified payroll, prevailing-wage documentation, and payroll-related requirements.
• Maintain employee, vendor, customer, and project accounting records.
• Answer phones and assist with general office and administrative responsibilities.
• Assist with employee onboarding, project setup, documentation, and recurring office requirements.
• Work closely with our Controller, General Manager, project managers, field personnel, vendors, customers, and CPA.
• Cross-train in higher-level accounting functions, including month-end procedures, financial reporting, taxes, job costing, and CPA coordination.

Qualifications:

We are looking for someone with previous accounting, bookkeeping, payroll, Assistant Controller, or Office Manager experience . Strong QuickBooks Online skills and experience with payroll, AP, and AR are preferred.

Construction accounting, union payroll, certified payroll, job costing, payroll taxes, and higher-level accounting experience are significant advantages. An accounting degree is helpful but not required for someone with strong practical experience.

Most importantly, we want someone who is dependable, organized, detail-oriented, career-focused, and has a great attitude . Our team works extremely well together, and we are looking for someone who will fit that culture, take ownership of their responsibilities, and wants a long-term career rather than simply another job.

Compensation & Growth:

Starting compensation is approximately $80,000 per year, depending on experience , with significant opportunity for increased responsibility, advancement, and compensation.

Our goal is to develop this person into someone who understands the complete accounting and administrative operation of both companies and can serve as a strong backup to our Controller.

For the right person, this can become a very important long-term position within a successful and growing Hawaii company.

Foundation Systems Hawaii is the state’s TOP foundation repair and structural stabilization contractor, proudly serving homeowners, commercial property owners, and engineers across the islands. With over 15 years of specialized experience, we deliver expert solutions for settling foundations, sinkholes, seawall failures, spalling concrete, and structural instability. Our team is known for precision, professionalism, and real results, earning us a consistent 5-star reputation and the trust of hundreds of satisfied clients statewide.

Company Description

Foundation Systems Hawaii is the state’s TOP foundation repair and structural stabilization contractor, proudly serving homeowners, commercial property owners, and engineers across the islands. With over 15 years of specialized experience, we deliver expert solutions for settling foundations, sinkholes, seawall failures, spalling concrete, and structural instability. Our team is known for precision, professionalism, and real results, earning us a consistent 5-star reputation and the trust of hundreds of satisfied clients statewide.