Contract Administrator

Contract Administrator

Boulder Imaging is seeking a Contract Administrator to support the sales team as we look to expand the deployment of our high-performance machine vision systems and IdentiFlight technology. The ideal candidate will be detail-oriented, organized, and comfortable working in a fast-paced, international business environment with complex technical and commercial agreements.

Responsibilities

• Contract Drafting and Review.
• Prepare, review, and edit standard sales, lease, supply, service, purchase, and non-disclosure agreements.
• Ensure contract language is clear, accurate, and aligned with company policies.
• Support negotiations by drafting redlines and consolidating comments from stakeholders.
• Contract Administration and Tracking.
• Maintain centralized contract records in the company's contract management system.
• Track key dates (deliverables, renewals, milestones, payments) and notify stakeholders in advance.
• Ensure signed copies and supporting documentation are properly archived.
• Compliance and Risk Support.
• Verify that contracts comply with applicable laws, export controls, and company policies.
• Coordinate with Legal, Accounting, Sales, and Project Management to ensure obligations are met.
• Flag risks or inconsistencies for escalation to management.
• Cross-Functional Coordination.
• Work closely with Project Management, Accounting, and Professional Services teams to align contract terms with operational capabilities.
• Support international business partners with documentation, contract templates, and compliance guidance.
• Assist Sales and Project Management with customer communication related to contractual obligations.
• Continuous Improvement.
• Maintain and update contract templates and checklists.
• Support implementation of process improvements in contract administration and recordkeeping.
• Contribute to training for staff on contract procedures and best practices.

Qualifications and Skills

• Strong attention to detail.
• Excellent negotiation and communication skills.
• Excellent organizational skills.
• Ability to collaborate across departments (Sales, Legal, Project Management, Accounting).
• Expertise in legal contract terms, negotiation, and document management tools.
• Proficient with Microsoft Office products: Word, PowerPoint, Excel, SharePoint.
• Experience with Contract Management Systems.

Key Attributes

• Self-motivated individual capable of learning the industry and our technology.
• Able to communicate both written and verbally at the highest professional level.
• Approachable, enthusiastic, and collaborative.
• Sense of humor and self-awareness: introspective enough to recognize we are all human.
• Confidence to work independently and experienced enough to ask for help for efficiency.
• Highly motivated and willing to devote time and effort to accelerated learning.
• Detail-oriented with strong problem-solving skills.
• Ability to drive process improvement, standardization, and documentation.
• Ability to thrive and succeed in a small office environment that is quickly growing as a global industry leader.

Education and Work Experience

• Bachelor's degree in Business Administration, Legal Studies, International Relations, Supply Chain Management/Logistics, or related field.
• 5+ years experience in contract administration, preferably in a manufacturing, engineering, or technology company

Benefits

• Medical and Dental Insurance plans through Cigna
• FSA and HSA plans.
• Employer contribution to HSA
• Vision plans through Sun
• Life VSP providers
• 401(k) plus fully vested match
• Employer paid LTD,
• Life Insurance and AD&D, Travel Assistance
• Employee Assistance Program
• Voluntary Life Insurance and AD&D
• Voluntary STD insurance with no EOI
• Supplemental Coverages:
• Voluntary accident insurance
• Voluntary Critical Illness
• Voluntary Hospital Indemnity
• Voluntary Legal and ID Theft