Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to support a technical documentation team in Bangor, Michigan within the machinery manufacturing industry. This Long-term Contract position is fully onsite and centers on maintaining accurate records, coordinating documentation updates, and providing day-to-day administrative support that helps the team operate efficiently. The role is well suited for someone who is highly organized, comfortable working with detailed spreadsheets, and confident communicating when clarification is needed. 100% onsite, M-F, 8am-5pm.

Responsibilities:

• Create and update parts-related pages and supporting documentation for the technical writing team.

• Maintain spreadsheet trackers, organize large volumes of data, and preserve accuracy across detailed records.

• Review documents for formatting, consistency, and errors before materials are finalized or distributed.

• Process and track engineering change request updates to keep documentation current.

• Monitor a shared customer inbox, route inquiries appropriately, and follow up on outstanding items as needed.

• Assist with content and document maintenance within Documoto to support ongoing updates.

• Provide data entry and general administrative support that allows senior team members to focus on specialized content development.

• Assemble and organize physical binders and printed materials, including occasional lifting of items up to 15 pounds.

• Previous experience in administrative support, office coordination, or data entry work.
• Strong Microsoft Excel skills, including the ability to sort data, use pivot tables, and manage complex spreadsheets.
• Excellent attention to detail with a consistent focus on data accuracy and document quality.
• Strong organizational skills and the ability to manage multiple tasks in a structured environment.
• Clear communication skills, including the judgment to ask questions when instructions need clarification.
• Comfort working onsite Monday through Friday in Bangor, Michigan.
• Ability to work with documentation systems and adapt to detailed technical processes.