Part-Time Facilities Coordinator II

Administrative AssistantLife at Medxcel: Where Purpose Meets OpportunityMedxcel is here to lead the transformation of healthcare facilities management by incorporating a new approach to providing services. Created by healthcare, for healthcare, we have a dedicated focus on our people and customers, as well as providing tools, processes, support resources, data analytics and insource strategies that drive resultsYour future role at a glanceLocation: Franklin, WIFacility: Franklin HospitalDepartment: FacilitiesSchedule: Day shift (M-F, Flexible) | Part-timeBenefits that help you thriveComprehensive health coverage: medical, dental, vision, prescription coverage and HSA/FSA options.Financial security & retirement: employer-matched 403(b), planning and hardship resources, disability and life insurance.Time to recharge: pro-rated paid time off (PTO) and holidays.Career growth: Tuition reimbursement, ongoing professional development and online learning.Emotional well-being: Employee Assistance Program, counseling and peer support, spiritual care and stress management resources.Family support: parental leave, adoption assistance and family benefits.Benefit options and eligibility vary by position, scheduled hours and location. Benefits are subject to change at any time. Your recruiter will provide the most up-to-date details during the hiring process.ResponsibilitiesHow you'll make an impact in this roleServes as the professional first contact for all clients, vendors, and staff via phone, email, and in person. Provides general meeting support, including arranging, follow-up calls, maintaining schedules, securing food and supplies, copying, and faxing.Provides comprehensive support to the administrator or executive, which includes managing their calendar, assisting with meeting setup, preparing agendas and materials for meetings/conferences, taking minutes, and reviewing/editing documents for signature.Responsible for all travel coordination, including making staff travel arrangements, preparing itineraries, expense tracking, and maintaining travel vouchers and records. This also involves ordering and managing supplies/tools and maintaining storage areas.Identifies and implements systems to streamline and gain efficiencies in work processes. This includes establishing and maintaining various filing and records management systems.Organizes and coordinates projects, conferences, and other events. Assists leaders in preparing committee reports (including data maintenance/retrieval), prepares meeting minutes and follows up on action items, and participates in multidisciplinary meetings and committees addressing organizational issues.QualificationsWhat minimum requirements you'll needMust have one or more of the following:Education:High School DiplomaGraduate of trade schoolExperience :2 or more years' experience in administrative role(s).Other equivalent combination of relevant education or experience