Executive Assistant to the Chief Human Resource Officer

Executive Assistant To The Chief Human Resource Officer

Selected applicant will provide high-level administrative and confidential support to the Chief Human Resource Officer and Human Resources Department, including personnel processes, board materials, budgets, evaluations, substitute services, and compliance-related HR functions.

Minimum qualifications include a high school graduate or equivalent, experience with office procedures, and working knowledge of Microsoft Office, Gmail, Google Drive/Docs, Excel, and ability to learn HR systems including Frontline, substitute management, applicant tracking, and evaluation platforms. Interpersonal and judgmental skills necessary to work professionally with employees, administrators, union representatives, applicants, and the public. Ability to analyze work and projects to achieve maximum efficiency, anticipate problems, and provide solutions. Possesses excellent organizational skills and strong attention to detail. Ability to set, manage, and coordinate multiple priorities. Excellent written and oral communication skills, including proofreading and preparing correspondence, reports, agendas, and board materials. Ability to take initiative and work independently without direct supervision. Ability to maintain tact and diplomacy under stressful situations. Ability to maintain confidential employee, personnel, and labor relations information. Demonstrated commitment to continuous improvement.

Duties and responsibilities include assuming responsibility for the administrative support needs in the department. Provides executive assistant services and customary administrative support to the Chief Human Resource Officer. Receives, assists, and processes telephone inquiries. Assists in developing and preparing information needed for district and building communications. Maintains attendance information and prepares time sheets for all applicable building staff. Supports department accounting, budget tracking, requisitions, check requests, and purchase orders. Prepares information and materials for the board packet. Maintains major HR projects, records, spreadsheets, calendars, and tracking documents. Assists with confidential employee relations, investigations, grievances, negotiations, and personnel documentation as directed. Monitors department budgets for fiscal responsibility. Monitors and orders various supplies, and equipment as needed for the staff. Types all requisitions, check requests, and initiates purchase orders necessary for the efficient operation of the department. Performs duties related to the evaluation of administrators, teachers, and support staff. Provides backup support for substitute services, ICHAT/background checks, and employment compliance processes. Organizes teacher mentor documents and supports onboarding, employment processing, and staffing functions. Supports PA-189 process. Maintains Frontline Professional Growth and other HR systems as assigned. Performs duties related to student teacher placements. Takes Policy Committee notes and processes policy updates and related follow-up. Performs other duties as assigned.

Reports to: Chief Human Resource Officer

Rate of pay: Grade 4 Non-Affiliated salary schedule - $56,114-$71,392. 52 weeks per year. Placement on salary schedule will be based on experience and qualifications. Salary will be prorated to start date.

Terms of employment: 260 days per year

Evaluation: Performance of this position will be evaluated annually.

Method of application: Internal applicants apply online using the Internal Applicants section. External applicants apply online using the External Applicants section.

Physical demands include standing, talking or hearing, walking, sitting, bending or twisting at the neck, pushing or lifting up to 50 lbs, and specific vision abilities.

Work environment: Plymouth-Canton Community School district is committed to a diverse and inclusive workplace. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Deadline: Open until filled

Plymouth High School