Office Manager

Office Manager A local company is looking for an Office Manager to support the daily administrative and operational needs of a commercial specialty contracting branch in Pensacola, FL focused on waterproofing, façade restoration, concrete repair, and building-envelope services. This role partners closely with branch leadership, project managers, field teams, accounting, clients, vendors, and subcontractors to maintain organized office processes, support project documentation, and ensure timely communication across the branch. The Office Manager supports daily office operations by coordinating administrative workflows, maintaining accurate project and compliance documentation, assisting with billing and payroll-related tracking, and providing responsive communication and organization to support branch success. Job Responsibilities Manage daily office operations and administrative workflows. Support Project Managers and field teams with project documentation, scheduling, and communication. Prepare and maintain contracts, purchase orders, subcontractor documents, certificates of insurance, permits, and project files. Assist with billing, invoicing, accounts payable, accounts receivable, and collections follow-up. Track employee timecards, payroll information, expenses, and job-cost documentation. Coordinate vendor, subcontractor, and supplier documentation. Maintain accurate employee, client, project, and compliance records. Assist with onboarding, training coordination, and general HR administration. Answer phones, manage correspondence, schedule meetings, and support office visitors. Order office and field supplies and maintain inventory records. Support safety documentation, incident records, and training records. Prepare reports, spreadsheets, and branch updates for management. Help maintain a professional, organized, and responsive office environment. Qualifications Strong organizational, communication, and administrative skills. Ability to manage multiple priorities in a fast-paced construction environment. Experience supporting project management, operations, accounting, or field teams. Familiarity with billing, invoicing, purchase orders, payroll, and job-cost documentation. Proficiency with Microsoft Word, Excel, Outlook, and office management systems. Strong attention to detail and ability to maintain confidential information. Construction, commercial services, or specialty contracting experience preferred. Bilingual English and Spanish communication skills are a plus. High school diploma or equivalent required; associate or bachelor’s degree preferred. Minimum of three (3) years of office administration, construction support, or related experience preferred. Experience with construction accounting or project management software is a plus . Ability to sit for prolonged periods and work on a computer; ability to lift up to 20 pounds at times. Occasional travel to jobsites or branch locations may be required. Compensation and Benefits Pay Rate: $28.84/hour Schedule: Day Shift After meeting the qualification requirements, employees are offered through Landrum: Health, Dental, and Vision Insurance and matching 401k. Landrum Workforce Solutions does not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, marital status, pregnancy, genetic information or any other characteristic protected by law. It is our intention that all qualified applicants are given equal opportunity and that employment decisions be based on job-related factors. #J-18808-Ljbffr