ADMINISTRATIVE ASSISTANT 5

Dixon Correctional Institute Administrative Assistant

Louisiana Department of Public Safety & Corrections Corrections Services

Dixon Correctional Institute is seeking a highly organized, detail-oriented Administrative Assistant to provide professional clerical and administrative support within a fast-paced correctional environment. The ideal candidate is dependable, able to manage multiple priorities, and committed to supporting the facility's mission of safety, security, and rehabilitation.

Key responsibilities include preparing and maintaining records and reports, coordinating daily office operations, assisting staff and visitors, managing correspondence, and ensuring accurate and timely data entry. Strong communication skills, proficiency with standard office software, and the ability to work effectively with diverse groups are essential.

This position offers an opportunity to contribute meaningfully to public service while supporting the operational needs of the institution. Qualified applicants are encouraged to apply and join the dedicated team at Dixon Correctional Institute.

Why work for DOC?

• Culture: DOC values and supports employees through numerous recognition programs, creating a sense of community, prioritizing internal promotional opportunities, clear communication, and professional development.
• Growth: Professional growth is encouraged at DOC through numerous avenues.
• Benefits: DOC offers a generous benefits package including; a defined benefit pension plan, health insurance that is also available post-retirement, at least 10 paid holidays, sick and annual leave that rolls over from year to year, paid or time off accrued for hours worked over 40 per week, a deferred compensation plan, a flexible benefits plan, alternate work schedules etc. Alternative work schedules including 4/10's MAY be an available benefit for certain positions upon meeting the policy requirements.

An ideal candidate should possess the following competencies: Accepting Direction: The ability to be open and willing to follow guidance or instructions. Building and Supporting Teams: The ability to combine one's actions and efforts with others to work toward achieving a common goal. Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.

Minimum Qualifications

Four years of experience in administrative services. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Duties and Other Information

Job Duties:

• Provide clerical and administrative support to departmental staff, including preparing correspondence, reports, forms, and other documents.
• Maintain accurate filing systemsboth electronic and physicaland ensure records are organized, updated, and accessible.
• Enter and verify data in internal databases, tracking logs, and state reporting systems with a high level of accuracy.
• Answer and route phone calls, greet visitors, and provide general information in accordance with facility protocols.
• Schedule meetings, coordinate appointments, and assist with calendar management for supervisors and departmental personnel.
• Process incoming and outgoing mail, including sorting, distributing, and preparing official documents for delivery.
• Assist with inventory control by tracking office supplies, preparing purchase requests, and coordinating with procurement staff.
• Support HR-related administrative tasks such as maintaining personnel documents, organizing training records, and assisting with onboarding paperwork (as assigned).
• Prepare meeting materials, take notes, and draft summaries when needed.
• Maintain confidentiality of sensitive information and adhere to all institutional, departmental, and state policies.
• Collaborate professionally with correctional staff, administrative teams, and external stakeholders to support daily operations.
• Perform additional duties as assigned to ensure efficient and effective office operations.

Position-Specific Details :

• Appointment Type: PROBATION, or PROMOTION OF A PERMANENT, CLASSIFIED LOUISIANA STATE EMPLOYEE
• Current permanent status classified LA State employees may be required to accept a probational appointment if accepted.
• An employee selected for a promotion may be required to serve a trial detail prior to being permanently promoted.

Other Important Information :

• IMPORTANT: In the supplemental questions section, applicants must authorize the HR Office of DPS&C-Corrections Services to contact prior employers to check references under the Prison Rape Elimination Act (PREA), to be considered for employment, by answering 'YES' to the PREA question.
• Any degree, certificate, special license, or DD-214 must be verified by official documentation prior to hire.
• Any qualifying experience that is based on college credit/college hours should have an accompanying transcript for verification.

How to Apply:

No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

There is no guarantee that everyone who applies to this posting will be interviewed. The hiring supervisor/manager has 90 days from the closing date of the announcement to make a hiring decision. Specific information about this job will be provided to you in the interview process, should you be selected.

To view and apply to any of our other postings we currently have available, click HERE.

The Louisiana Department of Public Safety and Corrections - Corrections Services is an Equal Opportunity Employer and does not discriminate based on any non-merit factor including disability.

For further information about this vacancy contact:

Christy Rossin

Human Resources Department

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