Accounts Payable Specialist

Job Description

Job Description

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Flexible schedule

Company Overview Minnesota Medical Specialists, Inc is a small, family-owned biomedical equipment sales and service company dedicated to providing high-quality products and reliable service to our clients. We value integrity, attention to detail, and strong relationships with both customers and vendors.

Position Summary We are looking for an experienced Part-Time Accounts Payable Specialist to join our team in a hybrid capacity which allows some opportunities to work from home. This flexible position is perfect for a detail-oriented professional who enjoys managing vendor relationships and ensuring accurate, timely financial processing in a supportive small-business environment. The role requires 25-30 hours per week , with scheduling flexibility to accommodate your personal needs while aligning with business requirements.

Key Responsibilities

• Process vendor invoices and bills accurately and efficiently using QuickBooks Online Advanced.
• Track purchase order status from issuance through receipt and payment.
• Receive and verify incoming orders against purchase orders and packing slips.
• Calculate, prepare, and pay all applicable taxes, including sales tax, use tax, property tax, and quarterly estimated taxes.
• Manage workers compensation insurance reporting, payments, and renewals.
• Reconcile and verify employee credit card accounts and transactions monthly.
• Maintain up-to-date vendor information, including W-9s, contact details, payment terms, and certifications.
• Update product pricing in the system as directed.
• Prepare and process employee expense reports for reimbursement.
• Ensure timely payments to vendors while optimizing cash flow and taking advantage of available discounts.
• Assist with accounts payable reporting, month-end close tasks, and vendor inquiries as needed.

Qualifications and Requirements

• Minimum 3 years of hands-on experience in accounts payable, preferably in a small business or similar setting.
• Advanced proficiency in QuickBooks Online (Advanced edition required) must be comfortable with bill entry, vendor management, purchase orders, expense tracking, reconciliations, tax payments, and reporting features.
• Strong knowledge of accounts payable processes, including invoice processing, purchase order matching, vendor reconciliations, expense reports, and tax compliance.
• Experience preparing and filing various business taxes (sales/use, property, estimated) is strongly preferred.
• Excellent attention to detail, strong organizational skills, and high accuracy in data entry and financial processing.
• Professional communication skills for vendor and internal team interactions (phone, email).
• Ability to work independently in a remote environment while meeting deadlines and maintaining confidentiality.
• Experience in medical equipment, healthcare, or related industries is a plus but not required.
• Bachelors degree in accounting, business, or related field preferred.

Schedule and Work Arrangement

• Part-time: 20-25 hours per week.
• Hybrid role comprised of both on-site and remote/work-from-home hours.
• Flexible scheduling to fit personal needs, with core availability during standard business hours.

Benefits We offer a comprehensive benefits package for our part-time team members, including:

• 401(k) retirement plan.
• Healthcare insurance.
• Voluntary dental insurance.
• Paid holidays.
• 2 weeks (prorated) paid vacation.
• 48 hours of sick and safe time.

How to Apply If you are a dependable, experienced QuickBooks Online professional with a strong background in accounts payable and a genuine interest in supporting a family-owned business, we invite you to apply! Please submit your resume and a brief cover letter highlighting your QuickBooks Online experience, accounts payable expertise, and why this part-time remote role appeals to you.

Minnesota Medical Specialists, Inc is an equal opportunity employer and welcomes applications from qualified candidates of all backgrounds.

Flexible work from home options available.