Administrative Assistant

Administrative Assistant

New Paradigm For Education (NPFE) is a non-profit Charter Management Organization (CMO) composed of educational practitioners, community advocates, and business leaders who have dedicated years of service to children. NPFE serves 2,100 students in Detroit, Michigan. We specialize in maximizing student learning potential through proven education practices and managing all phases of school design, planning, and program implementation.

NPFE is on a mission to ensure that all students in Detroit achieve at the highest levels, supporting educational transformation through increased student achievement, fiscal responsibility, and community support. NPFE's Mission is to provide a quality education through shared responsibility in a safe supportive environment for all students to meet the needs of a global society. We are committed to excellence and strive to offer a new educational paradigm evident by increased student achievement, fiscal responsibility, and community support.

New Paradigm for Education seeks educators who have a relentless belief that all students, regardless of their race and economic or social circumstances, can perform at high levels, deserve a quality education, have access to high quality instruction and curriculum, and can attain post secondary success. Educators who are driven by academic achievement, continuous growth, and excel working in a rigorous and supportive environment. We seek culturally responsive educators who have experience working with diverse communities and strong relationship-building skills that they apply to understand their students, families, and communities.

NPFE seeks administrative assistants to perform clerical and supportive duties under the direction of a building/team leader. The administrative assistant will compile and keep records, input data, put together reports and newsletters, support students, parents, and teachers, and manage the calendar of the principal, among other tasks. A strong sense of professionalism, stellar communication skills and flexibility are essential in this role as the administrative assistant is required to build relationships throughout the school and network, maintain a great deal of information, and adjust to the school's ever-changing needs.

Job Requirements

• Fluent in Spanish - required
• Must possess a high school diploma or the equivalent; associates degree or higher preferred
• Prior experience working in an administrative support role required; experience with PowerSchool highly preferred
• To apply for this role you must be proficient in Microsoft Office, and pass a background check. Prior knowledge of PowerSchool is highly preferred.

Duties & Responsibilities

• Manage the school/academy office
• Serve as the admissions officer in the school/academy, handling all student enrollment packets, files, correspondence, and reports as may be required by the local and state authorities as well as the authorizers, school boards
• Oversee student admissions and reporting requirements
• Input records into the appropriate computerized system and keep up-to-date all data and records
• Record and keep student, student tardy and early dismissal, visitors' record, and generate reports as needed by the Principal to meet the requirements of authorizer, ISD and state authorities
• Input school data and records into the SIS, MSDS, TSDL and other programs and generate statistical reports: enrollment, transportation, purchases (as needed), directories (students and parents, staff, and vendors), and attendance to meet authorizer, ISD, state, and federal requirements
• Respond to parent questions and concerns, answering questions when possible and routing other questions to Principal and ensuring follow up
• Review, route and respond to incoming mail. Locate and attach appropriate file to correspondence to be answered by Principal
• Take notes as required by Principal
• Handle phone calling of parents, suppliers, and requests for information. Check phone messages at least three times daily
• Schedule appointments and keep calendar for Principal
• Report to the Principal all complaints related to maintenance, facility, supply needs, discipline and keep records of all these complaints and action
• Order office and classroom supplies, follow up with purchase orders and packing slips, and receive purchases as needed
• Complete inventory of office supplies and furniture
• Handle copy machine maintenance and records
• Keep supply rooms well organized
• Prepare outgoing mail; process and distribute incoming mail
• Track vendor time through use of a sign in/out system
• Other duties as needed or assigned

The Individual

While there is no formula for an outstanding staff member we have found that individuals that arrive each day motivated to ensure that our network runs in a professional and organized manner have been the key to the sustainability of our network. They are flexible, goal driven, and strive to conceive better methods of clerical and administrative procedures.