Registration Coordinator

Job Description

Job Description

Job Title: Registration Coordinator
Job Description

The Registration Coordinator plays a key role in launching the logistics process by accurately entering orders, registering shipments, and coordinating transportation services. This position focuses on maintaining precise records, managing shipment exceptions, and supporting the smooth flow of logistics operations while delivering excellent internal and external customer service.

Responsibilities

• Begin the logistics process by accurately entering new orders and shipment information into computerized tracking systems.
• Register shipments and ensure all related data is complete, accurate, and up to date in the proprietary database.
• Maintain accurate, timely, and thorough records in all required operating systems and databases.
• Review databases for errors, manage exceptions, and make corrections to ensure data integrity.
• Trace shipments with steamship lines, trucking vendors, railroads, and other suppliers and update information into operations systems.
• Troubleshoot and resolve shipment and service exceptions, responding promptly to escalated service requests.
• Provide input to team leaders on departmental initiatives and process improvement projects.
• Perform routine office tasks including typing, faxing, mail distribution, phone messaging, and other administrative duties as required.
• Scan and separate documents in the Document Management System to ensure proper electronic filing and retrieval.
• Update schedules, logs, and task lists on a daily basis to reflect current operational status.
• Update all operating systems as required, including participating in quality assurance and user acceptance testing activities.
• Perform all other duties as assigned to support the efficient operation of the department.

• High school diploma or equivalent (HSED); some college coursework preferred.
• At least 1 year of experience with increasing responsibilities in a similar or related industry.
• Proficient data entry skills with strong attention to detail and accuracy.
• Customer service experience with the ability to interact effectively with internal and external clients.
• Basic proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Ability to manage and resolve exceptions and service issues in a timely and professional manner.
• Strong problem-solving capability and the ability to handle issues independently within defined processes.
• Ability to maintain accurate records in proprietary databases and multiple operating systems.
• Strong organizational skills with the ability to plan, prioritize, and manage multiple tasks.

• Some college education in business, logistics, or a related field is preferred.
• Experience in logistics, transportation, automotive, maritime, or relocation industries is beneficial.
• Familiarity with computerized tracking systems and document management systems is an advantage.
• Experience participating in quality assurance and user acceptance testing is a plus.
• Strong written and verbal communication skills to support interaction with various stakeholders.
• Interest in continuous learning and professional development within a supportive, growth-oriented culture.

This role operates in an office-type environment with regular use of computers, proprietary databases, document management systems, and standard office equipment. The position provides frequent opportunities to interact with numerous internal and external clients, contributing directly to the growth and success of the department through superior performance. The organizational culture emphasizes individual talent, mutual trust, and lifelong learning, supporting employees as they develop their careers, expand their skills, and reach their full potential.

Job Type & Location

This is a Contract position based out of Reno, NV.

The pay range for this position is $18.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Reno,NV.

This position is anticipated to close on Jul 17, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.