Administrative Assistant

Job Description

Job Description

Job Title: Marketing & Administrative Assistant

Job Description

This entry-level Marketing & Administrative Assistant role supports both marketing initiatives and day-to-day administrative operations in a dynamic, project-based environment. You will coordinate the creation of marketing and sales materials, assist with campaigns and trade shows, and handle a variety of administrative tasks that keep the team organized and effective. This position is ideal for someone eager to learn, who enjoys both creative and detail-oriented work, and who thrives in a fast-paced, collaborative setting.

Responsibilities

• Coordinate the creation and production of sales, marketing, and packaging materials, ensuring each piece adheres to established brand guidelines.
• Work closely with the marketing leadership to align all materials and campaigns with brand standards and strategic objectives.
• Assist in creating and updating marketing campaigns, including print materials, web and print advertisements, tradeshow collateral, promotional items, and email blasts.
• Collaborate with cross-functional teams to transform content into clear, engaging designs and drafts, and communicate design decisions effectively.
• Maintain the customer database and generate internal database information, such as lists and counts, for direct marketing projects.
• Track, analyze, and concisely report marketing analytics to demonstrate the effectiveness of campaigns and initiatives.
• Track, collate, and maintain inventory of marketing materials, including photo work, artwork, film, marketing literature, archive files, and sample files.
• Coordinate trade show exhibits, including promotions, packaging, shipping, and staff travel plans, and travel to and participate in trade shows when necessary.
• Assist with design overflow, including updating templates and making layout or content changes as needed.
• Provide general administrative support, including data entry, front desk coverage, and other office tasks that support daily operations.
• Use project management tools to organize tasks, manage timelines, and support the successful completion of marketing projects.
• Communicate proactively with team members, vendors, and other stakeholders to ensure smooth execution of projects and events.

Essential Skills

• Bachelor’s degree with no prior industry experience, or associate’s degree with 2+ years of industry experience.
• Associate’s degree (A.A.) or equivalent from a two-year college or technical school and one to two years of related experience and/or training, or an equivalent combination of education and experience.
• Proficiency in Adobe Creative Suite for designing and editing marketing materials.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and related tools.
• Ability to operate Microsoft Edge and Google Chrome web browsers.
• Ability to operate WordPress for basic website updates and content management.
• Ability to operate Mailjet for email marketing campaigns.
• Ability to operate Canva for creating and editing visual content.
• Ability to operate ClickUp or similar project management software.
• Basic understanding of websites and design principles.
• Strong organizational skills and attention to detail.
• Ability to perform accurate data entry and administrative support tasks.
• Quick learner with a proactive mindset and strong initiative.
• Comfortable holding conversations, collaborating with others, and communicating decisions clearly.
• Ability to work independently and efficiently in a fast-paced environment.
• Demonstrated ability to be quick, efficient, and autonomous, with a drive to complete work in a timely manner.

Additional Skills & Qualifications

• Experience providing administrative support in an office environment.
• Experience with front desk responsibilities, including greeting visitors and handling incoming inquiries.
• Experience coordinating or supporting trade shows, events, or promotional activities.
• Familiarity with direct marketing practices and customer database management.
• Experience tracking and reporting marketing analytics or campaign performance.
• Interest in marketing diverse brands and helping share their unique stories.
• Ability to collaborate effectively within a communicative and team-oriented culture.
• Strong interpersonal skills and comfort working with multiple stakeholders across the organization.

Work Environment

• The work environment is project-based and fast-paced, with daily changes and evolving priorities that require flexibility and strong time management. The team culture is highly collaborative and communicative, offering opportunities to learn from others while contributing meaningfully to marketing and administrative initiatives. The schedule is Monday through Friday, 8:00 AM to 4:30 PM, providing consistent daytime hours. You will work with a range of modern tools and technologies, including Microsoft Office, WordPress, Mailjet, Adobe Creative Suite, Canva, ClickUp, and current web browsers such as Microsoft Edge and Google Chrome. The organization operates with the spirit of a family-owned business, emphasizing deep roots, a strong mission, and the opportunity to play a key role in marketing diverse brands and sharing their unique stories.

This is a Contract to Hire position based out of Cottage Grove, MN.

The pay range for this position is $21.00 - $21.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Cottage Grove,MN.

This position is anticipated to close on Jun 26, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.