Compliance Administrative Assistant
SpeeDx
Compliance Administrative Assistant
Join a growing logistics company as a Compliance Administrative Assistant, providing administrative support across Safety & Loss Prevention, Legal and HR.
This role is on-site 5 days a week in New Hyde Park, NY/Nassau County
Key Responsibilities:
Safety & Loss Prevention
- Maintain claim files and documentation for Workers' Compensation, General Liability, and Property Damage claims; track status and follow up on outstanding items
- Support OSHA recordkeeping (300/301/300A) and maintain Loss Prevention case files (theft, cargo loss, security incidents)
- Track completion of monthly safety activities, training records, and certifications (e.g., PIT/forklift); follow up with facility leaders on overdue corrective actions
- Assist with department reporting and provide general administrative support (scheduling, documents, vendor/invoice tracking)
Legal
- Maintain legal files and the contract tracker in Summize
- Support compliance filings/renewals with the registered agent and track legal hold requests
- Provide general administrative support to the Legal Department
Human Resources
- Coordinate interviews, maintain applicant/requisition records, and prepare offer and onboarding documents
- Assist with HR compliance documentation and general department support
Experience & Qualifications
- 02 years of administrative, HR, legal, or compliance experience
- Strong organizational skills and attention to detail; comfortable juggling multiple deadlines
- Ability to handle confidential information and follow up effectively across teams
- Experience with recordkeeping/tracking systems a plus; logistics/transportation industry experience a plus
Education
- Associate's or Bachelor's degree preferred (Business, HR, Legal Studies, or related), or equivalent experience
Vacancy posted 4 days ago
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