Legal Administrative Assistant

Job Description

Job Description

POSITION: Legal Administrative Assistant (2 Positions Available)

Company: National Law Firm

Location : Mineola, NY (On-site)

Compensation : Base salary up to $92,000, paid overtime, bonus eligibility, comprehensive benefits, and 401(k).

Position Overview

A prestigious law firm has two Legal Administrative Assistant opportunities available, including one supporting a Trust & Estates practice. The firm is seeking experienced professionals to provide comprehensive support to its attorneys and legal team. These positions are ideal for individuals who excel in a deadline-driven environment, enjoy managing complex calendars, coordinating client communications, and supporting active legal matters. The successful candidates will play a key role in keeping attorneys organized, maintaining strong client relationships, preparing legal documents, and ensuring matters move efficiently from start to finish.

Key Responsibilities

• Provide comprehensive administrative support to attorneys while managing multiple active legal matters.
• Draft, revise, and finalize correspondence, legal documents, pleadings, discovery materials, estate planning documents, and other documentation as applicable.
• Manage complex attorney calendars by coordinating client meetings, conference calls, court appearances, depositions, mediations, and internal meetings.
• Monitor deadlines, maintain attorney schedules, and track assignments to ensure matters progress efficiently.
• Serve as a primary point of contact for clients, maintaining professional relationships and providing timely communication and follow-up.
• Open, organize, and maintain electronic and physical client files while ensuring records remain accurate and up to date.
• Coordinate travel arrangements, expense reports, time entry, and other administrative projects while communicating with clients, court personnel, vendors, and legal staff.
• Handle a high volume of communications across email, phone, and other platforms while managing changing priorities in a fast-paced environment.

Qualifications

• At least 5 years of experience as a Legal Administrative Assistant, Legal Secretary, Executive Legal Assistant, or in a comparable law firm support role.
• Experience supporting attorneys in a law firm environment; Trust & Estates experience is required for one of the available positions.
• Strong proficiency in Microsoft Office, including Word, Outlook, Excel, and PowerPoint.
• Excellent organizational, time management, and multitasking skills with the ability to manage competing priorities.
• Experience managing complex attorney calendars, scheduling meetings, and coordinating multiple deadlines.
• Strong written and verbal communication skills with a professional, client-service-oriented approach.
• Exceptional attention to detail, discretion, and the ability to handle confidential information with sound judgment.
• Ability to work independently while collaborating effectively with attorneys, clients, paralegals, and other members of the legal support team.

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