Administrative Assistant

Assistant to Property ManagerThe Assistant to the Property Manager supports daily property management operations, ensuring efficient communication, accurate record-keeping, and positive tenant relations. This position assists with tenant communication, maintenance coordination, rent collection processes, application management, and inspection scheduling.Key responsibilities include, but are not limited to:Greet visitors and provide professional front-office supportAnswer and direct incoming calls; respond to email inquiries in a timely mannerMaintain property waiting lists, including distributing applications, screening applicants, issuing vacancy notices, and scheduling interviewsReview monthly tenant rent ledgers and identify delinquent accountsCoordinate with the Property Manager to determine accounts to be referred to legal counselCommunicate with attorneys, tenants/residents, vendors, site superintendents, and insurance companies as neededSchedule appointments and coordinate on-site activities such as maintenance and pest control servicesAssist with annual apartment inspections and follow-up documentationOpen, sort, and distribute mail; perform filing, scanning, and copyingUtilize property management software (Yardi Breeze and OneSite by RealPage) for data entry and trackingResearch invoice and payment history to resolve discrepanciesSupport special projects and perform other administrative duties as assigned