Accounts Payable Specialist

Description The Drexel Way: We don’t just sell lumber; we Supply. Happiness. Drexel is Team Member-owned and community-driven. With six retail hubs and three manufacturing plants across Wisconsin, we’ve been a Top Workplace every year since 2011. Why? Because we hire for heart and train for skill. When you join Team Blue, you aren't just a team member - you’re an owner. The Mission: As an Accounts Payable Specialist, your primary objective is to serve as the transactional engine and vendor relations anchor of our Campbellsport Accounting team. You are responsible for processing high-volume vendor invoices, performing thorough three-way matching, managing weekly payment runs, and reconciling vendor statements with precision. As a key operational specialist reporting to the Controller at our Campbellsport, WI office, you ensure that our commitment to suppliers and partners is executed flawlessly, capturing early-payment discounts and protecting company assets. Defining the Role: Invoice Entry & 3-Way Matching: Review, verify, and code incoming vendor invoices against purchase orders and receiving slips with rigorous accuracy. Disbursement Management: Prepare and process weekly check runs and electronic payments in compliance with company internal controls. Manage our company credit card program and expense coding. Statement Reconciliation: Reconcile monthly vendor statements against open AP balances, promptly addressing missing invoices or credit memos. Discrepancy Resolution: Collaborate with purchasing agents, category managers, and store operations to quickly resolve pricing and quantity variances. Compliance & Records: Maintain accurate vendor files, collect current W-9 forms, track certificates of insurance, and assist with year-end 1099 filings. The Essentials: Relevant Experience: 2+ years of dedicated Accounts Payable or high-volume transactional accounting experience. AP Technical Mastery: Solid understanding of standard Accounts Payable workflows, three-way matching principles, chart of accounts coding, and ERP/accounting systems. Key Traits: Exceptional organizational skills, high attention to detail, strong problem-solving ability, and clear, professional communication skills. What Success Looks Like: Performance is measured by your direct impact on our disbursement accuracy, discount capture, and vendor trust: Discount Capture Rate: Consistently achieving prompt-pay discounts across all eligible supplier invoices. Payment Accuracy: Zero duplicate payments and clean, verified three-way match records. Vendor Statement Health: Timely monthly reconciliation of all active vendor accounts with zero unaddressed aging disputes. Workload Driver: The primary workload metric is the accurate, timely processing and disbursement of high-volume vendor invoices and weekly check runs. The Drexel Advantage: The Wealth-Builder (Ownership) ESOP Shares: We don’t just work here; we own the place. You’ll earn a real stake in the company’s success. Profit Sharing: When Drexel wins, our team wins. 401k: A solid foundation for your long-term retirement goals. Health & Well-Being Comprehensive Coverage: Medical, Dental, and Vision insurance to keep you and your family "weather-proof." Fitness Reimbursements: Annual funds dedicated to your physical health and family activities. Employee Assistance Program (EAP): Confidential support when life gets complex. Life & Legacy Immediate Paid Time Off: Start with Holiday and Vacation pay from day one. Scholarship Program: We’re invested in the next generation—educational support for the children of our team members. Annual Charity Match: We’ll double your impact on the causes you care about most. The "Drexel" Lifestyle Birthday PTO: A paid day off to celebrate you. Product Discounts: Special pricing on the high-quality materials we sell. Plus More: A constant stream of "fun little perks" that make the yard a great place to be. PM85 #J-18808-Ljbffr Drexel Building Supply, Inc.