Payroll Specialist/EMIS Data Entry

How to apply: Interested applicants should submit a cover letter, resume with references, and FBI/BCI background check (if applicable) no later than Wednesday, June 24 to: Kerry D. Johnson, Superintendent Miller City-New Cleveland Local Schools PO Box 38 Miller City, OH 45864 View phone number on click.appcast.io View email address on click.appcast.io Payroll Specialist/EMIS Data Entry Summary

JOB DESCRIPTION – PAYROLL SPECIALIST:

MINIMUM QUALIFICATIONS:

Associate’s Degree in Accounting or Business (Preferred) Meets all mandated health requirements Documentation of a clear criminal record Bookkeeping skills and ability to compute mathematical data accurately Experience with governmental fiscal operating procedures is desirable Proficient in the use of automated financial data processing systems Proficient in office protocol and use of information technology systems Proficient in data entry, spelling, proofreading, and correct grammar use

RESPONSIBILITIES:

Performs assigned duties required for the effective operation of the treasurer’s office. Performs administrative support duties. Takes the initiative to perform routine tasks independently. Organizes and maintains a functional filing system that ensures the safe retention and efficient retrieval of office records. Upholds board policies and follows administrative procedures. Promotes a favorable image of the school district. Supports community partnerships that enhance district programs and services. Respects personal privacy. Maintains the confidentiality of privileged information. Uses a computer to prepare and process information, and becomes efficient in any other programming or technology required by the treasurer to effectively perform financial department duties. Verifies the accuracy of database information as directed. Helps gather information and assists in grants/foundation proposals as directed. Processes the payroll using state approved software. Distributes paychecks or deposit confirmation forms. Participates in staff meetings and professional growth opportunities as directed. Performs other specific job-related duties as directed. Updates and maintains staff employment data for EMIS.

SKILLS:

Demonstrates professionalism and contributes to a positive work environment. Performs prescribed activities efficiently with limited supervision. Effectively uses verbal, nonverbal, writing, and listening skills. Completes paperwork accurately and verifies and correctly enters data. Maintains acceptable attendance and is punctual. Promotes teamwork and helps staff as needed to successfully accomplish delegated duties.

WORKING CONDITIONS:

Exposure to situations may range from remote to frequent based on circumstances and factors that may not be predictable. Duties may require working under time constraints to meet deadlines. Duties may require prolonged use of a computer keyboard and monitor. Potential for exposure to blood‑borne pathogens and communicable diseases. Potential for interaction with disruptive and/or unruly individuals. Job performance is evaluated according to the policy provisions adopted by the Miller City‑New Cleveland Local School District Board of Education.

JOB DESCRIPTION – EMIS DATA ENTRY:

RESPONSIBILITIES:

Student Collection Obtain & Verify Admissions Report Preschool Obtain & Verify SSID’s (Kindergarten students and move‑in students) Verify Non‑reportable Students K‑12 Verify EMIS Situation Students K‑12 Verify % of Time Students K‑12 Verify & Update County of Residence Students K‑12 Update Fiscal Year Began 9th Grade Students Update Disadvantage Students K‑12 Verify Race/Ethnicity for newly enrolled students K‑12 Verify Home & Native Languages for newly enrolled students K‑12 Verify & Update CTE Program of Concentration 11‑12 Update October IEP Outcome Field K‑12 Update Retained Students K‑12 Update Military Student Identifier K‑12 Update Admitted From IRN and Withdrawn to IRN K‑12 Verify & Update Student Demographic Information K‑12 Maintain, Verify & Update Student Sub‑calendars for MC, CN, LP, OG K‑12 Verify that students are assigned to the correct Sub‑calendars K‑12 Update Third Grade Reading Guarantee Values Gifted Record Reporting Elementary & Juniors/Seniors ACT Student Special Education Reporting K‑12 Distribute all parent notifications for IEP Graduation Exemption Special Education Records 9‑12 Verify Special Education Records K‑12 Pull and scan requested Special Education Records for audit Enter Special Education Courses K‑12 Graduate End‑of‑Year Updates Power Withdraw Seniors Update Seniors Not Graduating Maintain District & Building Records Reporting ITC IRN Requirement date for Kindergarten students Count of resident, non‑resident non‑public students within district eligible for special education services but not receiving Valid ESC IRN number First day of district test window (Fall grade 3 ELA) First day of district test window (Spring ELA all grades, including EOC) First day of district test window (Spring Math, Science and Social Studies all grades including EOC) PBIS last day of school Count of preschool transition conferences held after 3rd birthday, no disability suspected, no additional evaluation Comprehensive Eye Exam K‑12 CCP Denials CCP students failing/dropping a course Total dollar amount school district is seeking for CCP reimbursement Physical Education Evaluation PBIS Attributes Entered Membership Program Reporting Title I Rosters Reading Buddies Leadership Council Middle School Play Junior High Sports High School Sports High School Play High School Events Discipline Reporting K‑12 Attendance Update Reporting K‑12 ESC Attendance K‑12 Student Truancy & Excessive Absences K‑12 Submit all above information to Data Collector and run Collection (approx. every 2 weeks) Fix any errors that appear Resubmit the collection Staff & Course Collection Verify Subject Codes Assigned to Courses K‑12 Verify Courses and Course Sections Verify Reportable Courses Verify Course Information and make changes Verify all staff members have a Credential ID Verify Vocation Correlated and Mapping Records Update Student College Credit Values for Dual Credit Courses Submit all information to Data Collector and run Collection (approx. every 2 weeks) Fix any errors that appear Resubmit the collection Graduation Collection Bulk Update Courses and Manual Course History records for Core Subject Area & Dual Credit K‑12 Flag courses and/or Course History with Dual Credit Option Update Student College Credit values for Dual Credit Courses Run CRSE report to verify courses are marked appropriately. Verify graduating seniors have been Power Withdrawn Add/Update Student Memberships for Graduation Pathways & Seal of Biliteracy Update Graduation Date and Diploma Type Set up Ad‑Hoc Groups for Student Graduate Fields Run Student Profile Bulk Update to update FN Graduate fields Run Graduate CORE Summary Verify/Update Create Student graduate CORE Summary Record Make Corrections to Student Graduate CORE Summary Run Graduate Demographic/Attributes Verify Verify that all reportable Assessment Records are on file for Graduates Process Graduate/OGT Summer Verify Withdraw Summer Grads Register Grad‑Only Students in 20/21 using the Registration Wizard Add Student Withdrawal Override FC Records Run Review District EMIS Run Requests Period G Transfers Certification / Licensure Requirements: Associate Degree in Accounting/Business (Preferred) Salary / Benefits: Salary: Per salary schedule (commensurate with education and experience levels) Benefits: The employee shall also be entitled to sick leave, personal leave, and other economic benefits as provided by state law and Board regulations #J-18808-Ljbffr Putnamcountyohio