Administrative Project Coordinator

Administrative Project Coordinator

Hiring for an Administrative Project Coordinator for a large tech company in Nashville, TN!

Our Program Coordinators work closely with a team of professionals in a dynamic recruiting organization. The coordinator is a vital partner in managing recruiting activities and fostering internal relationships. This role requires an organizational expert who can effectively interact with internal and external clients and candidates, possesses excellent communication skills, and can adapt swiftly to changing situations. This position offers an exceptional opportunity for individuals seeking to expand their experience in a leading recruiting organization.

Responsibilities

• Manage operational workflows and service requests through ticketing systems, ensuring timely resolution within established service level agreements while maintaining high quality standards and data accuracy.
• Coordinate end-to-end program logistics including scheduling, stakeholder communication, and documentation for interviewing and hiring programs across multiple business units and geographic regions.
• Create and maintain reporting mechanisms including operational dashboards, monthly business review inputs, and status updates that provide leadership visibility into program health and key metrics.
• Develop and implement process improvements by identifying opportunities to streamline workflows, reduce manual effort, and enhance stakeholder experience through automation and standardized procedures.
• Serve as primary operational contact for assigned programs, providing guidance on processes and systems while coordinating between program managers, business partners, and cross-functional teams.
• Conduct quality assurance activities including audits, data validation, and compliance checks to ensure operational excellence and adherence to established standards.

Essential Skills

• Project coordination
• Data entry
• Proficiency in Microsoft Excel
• Experience in recruiting coordination and scheduling
• Ability to provide administrative support

Additional Skills & Qualifications

• Degree or equivalent experience in HR or a related field
• Experience with basic web-based tools and products like Outlook, Word, and SharePoint
• Experience in recruiting, coordination, administration, logistics, or HR
• Experience working in a fast-paced, rapidly changing, or international environment
• Familiarity with technical tracking systems/software, such as ATS

Work Environment

The position is 100% onsite at BNA 24 Nashville.

Job Type & Location: This is a Contract position based out of Nashville, TN.

Pay and Benefits: The pay range for this position is $26.00 - $26.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type: This is a fully onsite position in Nashville, TN.

Application Deadline: This position is anticipated to close on Jul 14, 2026.