House Manager & Family Assistant

Job Title: House Manager & Family Assistant
Location: New York, NY 10025
Employment Type: Part-time (25-30 hours/week, 25 guaranteed)
Schedule: 3–4 weekdays with core hours typically between 12:00 pm – 7:00 pm, including at least one evening per week extending to 9:00–10:00 pm, plus additional, pre-planned weekend flexibility as needed
Compensation: $35–40/hour
Start Date: ASAP

Requirements

• Maintain a smoke-free environment
• Reliable transportation and clean driving record 
• Valid Driver's License and comfortable driving in the city. 
• CPR certification or willingness to obtain
• Comfortable with dogs

About Our Family

We are a vibrant, close-knit family living in New York City, with three kids, two golden retrievers, and a bustling schedule that always keeps us on our toes. Our kids are active, independent, and growing up fast, and our dogs are a fun-loving presence in our home. We live a fast-paced life that includes juggling after-school activities, sports across the tri-state area, playdates, and everything in between. We're looking for someone who's genuinely willing to roll up their sleeves and dig in, bringing an extra set of capable hands to keep the household running smoothly and efficiently, so we're organized, prepared, and free to actually enjoy our time together as a family. We value open communication, a good sense of humor, and a proactive approach to making daily life easier. Our home is warm and welcoming, and we're looking for someone who can seamlessly become part of our routine, a true, trusted partner in managing our day-to-day life.

Who You Are / What We're Looking For

You've managed a busy household before, and you know what that actually looks like day to day: keeping things stocked, organized, and running smoothly without everything falling on one person. You cook well and can meal-plan and batch-prep around a family's tastes and needs, and you're just as comfortable running errands or tackling a big organizing project as you are doing a quick reset before everyone gets home. You drive confidently, city streets included.

You're the type who sees what needs doing and just does it; you don't wait around for a list. You take real ownership of your work and follow through, building things that stick instead of putting out the same fires over and over. You're easy to talk to and genuinely comfortable being part of the everyday flow of a home rather than staying in the background. You connect with kids naturally, you're completely unbothered by big, friendly dogs, and you have a good sense for when to jump in and when to give people space.

This role calls for some flexibility, including at least one later evening a week, occasional weekend coverage, and openness to the occasional overnight. More than anything, we're looking for someone who's ready to be a true partner in making daily life easier for our family.

Key Responsibilities

Household Management & Organization

• Maintain household organization systems (closets, storage, pantry, toys)
• Reset and tidy rooms daily; maintain overall neatness, ensure home is prepped for cleaning services (3x weekly)
• Load/unload dishwasher, wipe surfaces, vacuum high traffic areas
• Oversee and partner with family household schedules and calendars
• Conduct seasonal swaps (clothing, décor, bedding, etc.)
• Prepare for family events, holidays, and guest stays
• Prepare and coordinate donation drop offs and pick ups
• Support packing/unpacking for travel or seasonal transitions for the kids
• Supervise or coordinate with service providers/vendors (e.g., handymen, cleaners, contractor)
• Maintain indoor plants

Meal Planning & Preparation

• Plan and prep healthy meals/snacks for the whole family
• Batch-cook weekly meals (3x weekly)
• Shop for groceries and meal-related items
• Follow dietary needs and family preferences (pescatarian family member)
• Clean kitchen post-prep and manage kitchen tidiness

Family Support & Child Assistance

• Assist with school/activity pick-ups or drop-offs (comfort using family vehicle and driving in the city as needed to do so a plus!)

• Occasional overnight or date night coverage

• Light supervision, playtime, homework help and back-up childcare

• Prep backpacks, clothing, or snacks for school

• Help with child-related laundry or errands

Inventory Management & Errands

• Track and restock pantry, fridge, toiletries, household supplies
• Create and manage running household supply lists
• Coordinate and manage household orders (Amazon, Costco, Target, etc.)
• Run errands: grocery shopping, returns, dry cleaning, gift shopping
• Handle package pickup, mail sorting, and deliveries

Laundry & Linen Care

• As needed, wash, dry, fold, and organize family laundry (e.g., clothing, bedding, towels)
• As needed, manage linens: rotate bedding, refresh towels, restock essentials
• Keep laundry areas tidy and well-stocked with supplies
• Handle special care for delicates or uniforms

Pet Care

• Feed and walk dogs 1x day
• Overnight pet sitting as needed
• Schedule and coordinate vet and grooming appointments
• Keep pet supplies stocked and organized

Vehicle Management

• Help moving car as needed
• Ensure vehicles are fueled, cleaned, and organized

Vendor & Property Oversight

• Schedule and supervise service providers (cleaners, contractors, handyman)
• Research and coordinate repairs, maintenance, and quotes
• Serve as primary contact for vendors or guests

Special Projects

• Clean humidifiers, washing machines, and air purifiers monthly
• Organize special projects: toy storage, seasonal decorations, gear rotation
• Support with kids' bedroom refreshes, including furniture updates and major decluttering/donation projects

Administrative & Personal Assistant Support

• Manage family calendars and reminders
• Creating lists for packing
• Administrative assistance with processing insurance claims
• Assist with coordination of events, appointments, and guest prep

How to Apply

Please submit a short introduction letter, an updated resume, and three professional references with contact information. 

This role requires a background check.

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