Accounts Payable Specialist

Accounts Payable Specialist

The Accounts Payable Specialist is responsible for performing all aspects of accounts payable operations with a high level of accuracy, timeliness, and compliance. This role partners closely with internal business units and external vendors to ensure vendor accounts, employee expense reports, and payments are processed in accordance with company policies, IRS regulations, and SOX requirements. The Accounts Payable Specialist works both independently and collaboratively within a fast-paced AP environment to support efficient and accurate financial operations.

Responsibilities

• Process a high volume of vendor invoices, purchase orders, and employee expense reports accurately and timely

• Prepare, process, and record weekly payment runs, including checks, ACH, wires, and credit cards

• Reconcile vendor statements and resolve invoice, purchase order, contract, and payment discrepancies

• Research and resolve vendor inquiries and internal customer questions related to invoices and payments

• Maintain accurate vendor records, including setup and maintenance of W-9/W-8 documentation

• Ensure compliance with company policies, IRS regulations, and SOX internal controls

• Perform remote check deposits for various business units

• Partner with internal departments to educate and enforce accounts payable procedures and policies

• Maintain the confidentiality of the company and vendor financial data

• Maintain complete and accurate files and documentation in accordance with record retention requirements

• Support audits, month-end close activities, and reporting as needed.

Qualifications

Education/Experience:

• 3-5 years of Accounts Payable experience in a high-volume, multi-entity environment

• Accounts Payable certification a plus but not required

• Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred

Skills and Ability:

• Thorough knowledge of accounts payable processes and best practices P2P (Purchase to Pay)

• Strong organizational and time-management skills with the ability to prioritize and meet deadlines

• High attention to detail and strong analytical skills

• Ability to work independently and collaboratively in a fast-paced environment

• Professional written and verbal communication skills for interaction with vendors, employees and AP Team members

• Proficiency in Microsoft Excel and other Microsoft Office applications

• Experience working within an ERP system; Oracle Fusion Cloud Accounts Payable experience preferred

• Demonstrated ability to handle sensitive and confidential information

Work Conditions/Physical Demands:

• Ability to work onsite once a week in the Bethesda, MD office as required to support mail distribution, payment runs and team collaboration

• Will require travel to the Owings Mills, MD office for AP Team Roundtable meetings as scheduled

• Ability to meet deadlines and adapt to changing priorities

• Commitment to accuracy, compliance, and continuous process improvement

Travel:

• Occasional travel may be required for meetings, training, or business needs (up to 10%).

Pay & Benefits:

Compensation is determined by various factors such as location, education, knowledge, skills, competencies, and experience, as well as internal and external equity and organizational needs. Additionally, this role is eligible for an annual discretionary bonus.

The salary range for this position is $24.8 to $29.8 hourly. The posted range reflects our national average range for the job. We may ultimately pay more or less than the published range based on the factors mentioned above. This range may be modified in the future.

At Liquidity Services, we provide a comprehensive benefits package that supports our employees' well-being and provides growth opportunities and career development. Our offerings include:

• Competitive wages
• Healthcare (medical, dental, vision, prescription drugs, FSAs)
• 401(k) plan
• Paid time off (PTO) and holidays
• Paid parental leave
• Life and disability insurance
• Employee Assistance Program (EAP)
• Professional development and tuition assistance

Disclaimer: The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Liquidity Services Inc. reserves the right to modify position duties at any time due to business necessity.

Liquidity Services is an Equal Opportunity Employer .